Hartnell College

 

Committee

 

Handbook

 

 

May 2000

 

 


 

Acknowledgements

 

 

 

This handbook is the culmination of five years and hundreds of hours of work by many faculty, staff and administrators.  The process of identifying and defining the college’s shared governance committees began under the leadership of Senate President Lourdes Villarreal and continued under the guidance of Senate Presidents Richard Ajeska and Kelly Locke.   Dr. Edward Valeau, President of Hartnell College, Dr. Vic Krimsley, Vice President for Instruction and Paulette Bumbalough have worked on this handbook from the college administration.  Input was also received from many of the committee chairs that are too numerous to mention.  The development of this handbook has truly has been an exercise in reaching mutual agreement. Thank you to everyone that had a part it the creation of this Committee Handbook.

 

 

Robert Beery, President

Academic Senate

May 2000

 

 

 

 

 

 

 

 

 

 

 

 


Table of Contents

 

Acknowledgements................................................................................................................................................................. i

Table of Contents.................................................................................................................................................................. ii

Message from Senate President................................................................................................................................... 1

How to Use This Handbook............................................................................................................................................. 2

Shared Governance Committee Paradigm............................................................................................................... 5

Hartnell Committee Calendar......................................................................................................................................... 6

 

Section One: Shared Governance Committees

 

Accreditation Steering Committee............................................................................................................ 7

Budget Committee.................................................................................................................................................. 9

Career Preparation Committee.................................................................................................................... 11

Curriculum Committee....................................................................................................................................... 13

Diversity Committee........................................................................................................................................... 17

Facilities Planning Committee....................................................................................................................... 19

Full-time Faculty Hiring Committee......................................................................................................... 21

Institutional Planning Committee.............................................................................................................. 23

Matriculation Committee................................................................................................................................ 25

Program and Services Review Committee............................................................................................ 27

Sabbatical Leave Committee........................................................................................................................ 29

Staff Development Committee................................................................................................................... 30

Student Policies Review Committee......................................................................................................... 32

Technology Master Planning Committee............................................................................................... 34

Tenure Committee............................................................................................................................................... 37

 

Section 2: Standing Committees

 

            Academic Senate................................................................................................................................................. 39

Classified Senate................................................................................................................................................. 41

College Council....................................................................................................................................................... 43

Safety Committee............................................................................................................................................... 46

 


Message from Senate President

 

The passage of AB 1725 in the late 1980’s defined shared governance and it was to be the new method for faculty and staff to participate in the governance process of local colleges.  While the concept of shared governance is noble, it is not the panacea for the issues facing the community college system.  To make shared governance work, faculty and staff must put their faith in the system and diligently work on established shared governance committees.  This must be done knowing that all shared governance committees only make recommendations to their local Governing Board through the President/ Superintendent.  If the college president and board ignore the recommendations of those committees then the President and Board will then need to be held accountable.

 

In any organization that operates by a representative process, such as a shared governance committee structure, it is important to remember that faculty and staff that serve on a specific committee represent their constituent groups.  Committee members should not only present their personal views as they vote on committee recommendations even though doing so often seems more expeditious than obtaining the collective view of the constituent group.  One of the major functions of the college Senates is to provide a forum for group consensus on shared governance issues before recommendations are made.  The Hartnell College Academic Senate approves all faculty appointments to committees and each faculty member is in turn then responsible to the Senate.  During each Academic Senate meeting, each shared governance committee representative shall have the opportunity to report its activities to and receive guidance from the Senate.  While this may make for some inefficiency, the purpose of the process is to make a representative government.  Committee chairs and college administrators need to plan ahead and not attempt to rush things through committees.  Poor planning does not constitute a reason to circumvent the agreed upon committee process.

 

In conclusion, this handbook has been created to facilitate the collaboration, cooperation and communication between Hartnell’s shared governance committees, administration and Governing Board.  The other document that complements the individual committee write-ups is the “Shared Governance Committee Paradigm.”  The paradigm diagram is intended to graphically illustrate how each committee relates to the entire organization.  The functions and descriptions of these committees have not been carved in stone and should be annually reviewed.  Hopefully this handbook will help our committees to run more smoothly and efficiently.  Remember, the reason these committees exist, and we are here, is to educate and support our students.

 

Robert Beery, President

Academic Senate


How to Use This Handbook

 

Introduction

 

            The write up of each committee consists of eight sections and each section will be described below.  The function and membership sections need to be closely followed by each committee and any change to these sections will require mutual agreement between the Academic Senate and Governing Board.  The other sections are meant to be guidelines and not rigid and exclusive.  Therefore, as an example, if a committee feels it needs to set a different meeting date or time they are encouraged to do so if it is more convenient for the members.  A master committee calendar of meeting dates and times will be kept in the Office of Instruction in the hopes of eliminating overlap of committee meetings.

 

Function

 

            This section describes the function and duties of each committee.  Each function was carefully thought out to eliminate duplication of effort from other committees.  From time to time, some of the duties of a committee may need to be altered, deleted or added to as legislation is enacted or circumstances change.  Any alterations, deletions or additions to a committee function will require mutual agreement between the Academic Senate and Governing Board.

 

Outcomes/Products

 

            This section describes typical reports or recommendations that would be generated as a part of the committee function.  The outcomes/products listed for each committee are meant to be illustrative of types of outcomes and not an exclusive list.  Any changes in this section would not necessarily require mutual agreement between the Senate and Board.  Reports and recommendations need to be attached to the College Council routing sheet and forwarded to the appropriate group or committee.

 

Membership

 

            This section describes the members from each college constituent group that are to serve on each committee.  Every effort was made in establishing the membership to avoid any “we-they” situations.  The membership does not reflect equal numbers of administrators, faculty or staff so each group can keep the other in some sort of check and balance.  The administrative and faculty members for each committee were determined for the contribution that person could make to that specific committee.

 

Administrators serve at the direction of the President/Superintendent and faculty are appointed by and represent the Academic Senate.  The Classified Senate will appoint the classified representatives to each committee.  The Classified Senate represents classified staff, Local 39, supervisors and confidential.

 

            The Academic Senate shall approve all faculty appointments to all committees.  As much as possible one-third of faculty membership will come up for review and be approved by the Academic Senate during the month of May of each academic year.  That way a full complement of faculty members should be in place for the beginning of each fall semester.  The Senate will notify division faculty, and the respective dean, in early April, which faculty appointments are up for review.  Each division shall then vote on recommendations for faculty representatives and forward the names to the Senate President.  Remember, first year faculty are not required to serve on committees.  In fact, participation of all faculty on committees is voluntary.  However, first and second year (non-tenured) faculty are encouraged to spend any free time becoming more proficient and comfortable in the teaching portion of their profession before they delve into the voluntary work of college committees.

 

            As much as possible an administrator and faculty member have been designed to serve as co-chairs for each committee.  The administrative co-chair is already stipulated for each committee.  The faculty co-chair shall be elected, by the committee, at the first meeting of the academic year.  (The exceptions are the Chair of the Curriculum and Tenure Committees.)  Any change in the membership of any shared governance committee will require mutual agreement between the Academic Senate and Governing Board.

 

Meeting Schedule

 

            This section describes the date and time each committee is scheduled to meet.  Shared governance committees shall only meet during the academic year.  A master list of all committee meeting dates and times shall be kept in the Office of Instruction.  As much as possible, committees should select a date and time to meet that does not conflict with other committees.  Before any faculty member volunteers to serve on any committee, that individual needs to assure that he/she can regularly attend the scheduled meeting dates.  It is important and incumbent on all committee members to regularly attend committee meetings so their constituent groups are fully represented.  The appropriate Senate may remove a faculty or classified representative if said member misses three consecutive meetings.  The committee chair(s) shall notify the President/Superintendent if any administrator misses three consecutive meetings.  It will be important for the Academic and Classified Senates to be notified of any change in the listed meeting date and time.

 


Receives Information from

 

            This section describes typical entities from where the committee might receive requests, reports and information.  Some of the information received could just be for informational purposes and other information may require the committee to take action and eventually make a recommendation that would be forwarded to appropriate groups.

 

Makes Recommendations to

 

            This section describes typical entities to which the committee would forward recommendations or information.  The committee should forward its recommendations to all campus groups that it feels would be affected by the recommendation regardless of whether the name appears in this section or not.  Recommendations must be written on the College Council routing sheet when forwarded to other committees (see page 48).  Any individual needing a report signed by the Academic Senate President needs to remember those reports will be presented to the full Senate as an action item.  Action items in the Academic Senate require two readings to allow senators the opportunity to receive input from their constituents.

 

Decision-Making Protocol

 

            This section describes the process each committee will use to make any decision.  The two methods for making decisions are following Robert’s Rules of Order and by reaching consensus.  A committee may change its method for making decisions at the beginning of a new academic year but must then use that same method for the entire year.  Fifty percent of the membership of each committee shall constitute a quorum.

 

Clerical Support

 

            The office listed in this section will provide the clerical support for the committee.  Clerical support shall involve taking minutes during the meeting, duplicating any required documents, distributing of meeting reminders and any other necessary clerical tasks required by the committee chair(s).

 

 




Accreditation Steering Committee

 

Function

To coordinate accreditation activities, including preparation of self-study reports, midterm reports, interim reports and site visitations for accreditation reaffirmation.   The committee will also edit and make suggested revisions to standard reports.

 

Outcomes/Products

            ¨  Oversight and coordination to standard subcommittees

            ¨  Creation of self study timetable

            ¨  All accreditation self study, midterm and interim reports

 

Membership

            ¨  Vice President for Instruction

            ¨  Vice President for Student Services

            ¨  Academic Senate President

            ¨  Classified Senate President

            ¨  One additional administrator

            ¨  Two additional faculty

            ¨  Two additional classified staff

            ¨  Two students

            ¨  Director of Institutional Planning & Research

      

Chair: Vice President for Instruction or Accreditation Liaison Officer

                        Faculty co-chair

 

Administrators are appointed by the President/Superintendent and all other members are determined by the appropriate constituent groups.

 

Meeting Schedule

The committee shall meet the first Wednesday of each month from 3:30–5:00 p.m.   Additional meetings may be called as needed.

 

Receives Information from:

       ¨  Accreditation standards subcommittees

¨  Western Association of Schools and Colleges (WASC) Accreditation        Commission

            ¨  Previous accreditation reports

            ¨  Campus and community constituencies

 


 

 

Makes Recommendations to:

            ¨  President/Superintendent

            ¨  Hartnell College Governing Board

            ¨  Western Association of Schools and Colleges

 

Decision Making Protocol

The committee will follow Robert’s Rules of Order.  

Fifty percent of the membership shall constitute a quorum.

 

Clerical Support

The Office of Instruction will provide clerical support for this committee.

 


Budget Committee

 

Function

¨  Make recommendations about allocating resources to fund planning and budget augmentation requests

            ¨  Recommend allocation of available block grant funding

¨  Review all budget augmentation requests and insure that the implementation of any such requests is in compliance with the Educational and Facilities Master Plan and the College’s Mission and Vision

 

Outcomes/Products

Recommendations to the President/Superintendent on budget augmentation requests, available block grant funds and PFE funds.

 

Membership

            ¨  Vice President for Instruction

            ¨  Director of Library and Academic Computing

            ¨  Vice President for Student Services

            ¨  Director of Financial Aid

            ¨  Vice President for Administrative Services

            ¨  Comptroller

            ¨  Director of Facilities and Facilities Planning

            ¨  Three faculty representatives

            ¨  Two classified representatives

            ¨  One student representative

 

            Chair: Vice President for Administrative Services

 

Administrators are appointed by the President/Superintendent and all other members are determined by the appropriate constituent groups.

 

Meeting Schedule

The committee shall meet the first Wednesday of each month from 2:30-3:30 p.m. during the academic year.

 

Receives Information from:

            ¨  Faculty, classified staff and students

            ¨  Institutional Planning Committee

            ¨  State Chancellor’s Office

 


Makes Recommendations to:

            ¨  College Council

            ¨  Copy to Institutional Planning Committee

 

Decision Making Protocol

The committee will adopt a decision making process at its first meeting of the academic year.  Fifty percent of the membership shall constitute a quorum.

 

Clerical Support

The Office of Administrative Services will provide clerical support for this committee.

 


Career Preparation Committee

 

Function

To act as a focal point for college efforts and planning in the area of transferring students to their next stage, whether that be the work force or further education leading to transfer and then a career.   The guiding principle of this committee shall be that all students are preparing for work and the college has the responsibility to provide education that will lead them to their employment goals, either immediately or after transfer.   Its mission would be planning and organizing that would enable Hartnell College to provide meaningful career preparation to all students regardless of program or major.  The goals of this committee shall be:

 

¨  Increase the number of students who exit Hartnell having had work experience or work-based learning in their chosen field.

¨  Increase the number of students gaining job preparation and career development skills.

¨  Increase the number of courses integrating SCANS skills, lifelong learning skills and/or occupational skills into content areas. (Secretary’s Commission on Achieving Necessary Skills)

¨  Identify resources to support implementation of the Career Preparation Plan.

            ¨  Annually review the Career Preparation Plan.

           

Outcomes/Products

¨  Coordination of all career preparation efforts

¨  Recommendations regarding transfer or vocational educational activities

 

Membership

            ¨  Vice President for Instruction (or designee)

            ¨  Vice President for Students Services (or designee)

            ¨  Faculty (four, at least one from counseling)

            ¨  School to College Coordinator

            ¨  Dean of Occupational Education (or another dean)

            ¨  Director of Career & Workforce Development

¨  Transfer Center Counselor

            ¨  Financial Aid Director (optional)

            ¨  Career Center Counselor

¨       Dean of Workforce and Community Development

¨       One student

 

            Chair: Shall be elected by the committee at the first meeting of each academic year.

           

            Administrators are appointed by the President/Superintendent and all others are determined by the appropriate constituent groups.

 

Meeting Schedule

This committee shall meet 4th Monday of each month from 2:45-3:45 p.m. during the academic year.  Additional meetings will be held on the 2nd Monday of each month at the same time.

 

Received Information from:

            ¨  Transfer Center

            ¨  Career Center

            ¨  Financial Aid

            ¨  Workforce and Community Development Center

¨       Vocational Advisory Committees

 

Make Recommendations to:

¨  Office of Student Services

            ¨  Academic Senate

            ¨  Curriculum Committee

¨       Board Policy Committee

¨       College Council

 

Decision Making Protocol

The committee will adopt a decision making process at their first meeting of the academic year.  Fifty percent of the membership will constitute a quorum.

 

Clerical Support

The Office of Student Services will provide the clerical support for this committee.

 


Curriculum Committee

 

Function

The primary responsibility of the Curriculum Committee is the development, review, renewal and recommendation of curriculum to be approved by the Board of Trustees.   The Curriculum Committee oversees the development of new courses and programs, and modification of existing courses and programs, and approves, for recommendation to the Board, the course outlines of record and new program applications for those courses and programs.

 

In order to meet its responsibilities, the Curriculum Committee will perform the following:

¨  Review and approve degree-applicable credit courses for recommendation to the Governing Board

¨  Review and approve non-degree credit courses for recommendation to the Governing Board.

¨  Review and approve non-credit courses for recommendation to the Governing Board

¨  Ensure that each proposed or existing course, delivered by distance learning, shall be reviewed and approved separately according to the District’s certified course approval procedures

¨  Ensure compliance with standards for course and program approval set forth in the Curriculum Standards Handbook

¨  Recommend prerequisites, co-requisites and advisories that are approved in a separate action from the course approval

¨  Ensure that credits (units) awarded are commensurate with hours required

            ¨  Recommend repeatability of a course

¨  Ensure that repeatable courses have course outlines that clearly state educational experience gained with each repetition

¨  Review and approve the requirements for educational programs for recommendation to the Governing Board

¨  Recommend submissions for the Hartnell College Associate Degree General Education patterns, CSU and IGETC

¨  Serve as a resource for the transfer and articulation of courses and programs regarding curriculum issues

¨  Serve as a resource for the development of the catalog and class schedule

            ¨  Serve as a resource regarding curriculum issues for the campus

            ¨  Ensure documentation of curriculum Committee activities

¨  Ensure that all members of the Curriculum Committee are knowledgeable concerning State standards and requirements for curriculum review and approval

 


Outcomes/Products

¨       Recommendations for curricula and programs go to Superintendent President to be submitted to the board

¨  Recommendations of policy and procedures related to curricular and programmatic matters go to the Senate and to the Superintendent President to be submitted to the board

¨  Recommendations for submission on Hartnell College associates degree, guaranteed educational pattern, CSU and IGETC.

 

Membership

¨       Faculty chairperson (Elected by committee for a 2-year term)       1

            ¨  Vice President for Instruction                                                               1

            ¨  Three academic deans                                                                             3

¨       Faculty members:           

Fine Arts/Social Science                                         4

                                                Math/Science                                                            3

                                                Occupational Education                                           2

                                                Physical Education                                                    1

                                                Counseling                                                                  2

                                                Library                                                                       1

            ¨  Articulation Officer                                                                                1

            ¨  One Student                                                                                             1

¨       Ex Officio:           Director Admissions and Records/Matriculation and Admissions and Records Supervisor

 

Chair: Including the Faculty Chair, the Curriculum Committee will be comprised of the above listed twenty individuals.  Matriculation and Admissions & Records representatives will be members of both Technical Review subcommittees described below.  The Senate, in accordance with Title 5, will appoint all faculty.

 

Faculty terms will be three years, with one third of the positions replaced each year.   The instructional administrators will select the deans and determine the length of their term.

 

Meeting Schedule

The curriculum Committee will meet on the first and third Thursday of each month from 2:00–4:00 p.m. during the academic year.  During the spring semester, the 2nd monthly meeting may not be needed.  The Technical Review Committees will meet at a time mutually agreed to by the subcommittee members during the academic year.  Other meetings may be called when necessary.

 

Receives Information from:

¨       Faculty and administrators through the academic discipline or division

 

 

Makes Recommendations to:

¨       The Governing Board

¨       The Academic Senate

 

Decision-Making Protocol

This committee will follow Robert’s Rules of Order.  Fifty percent of the membership will constitute a quorum.

 

Clerical Support

The Office of Instruction will provide clerical support for this committee.

___________________________________________________________________

Technical Review Subcommittees

The purpose of the subcommittees is to ensure that courses and programs are proposed according to the standards.   The subcommittees provide the specialized expertise necessary to ensure that items that reach the Curriculum Committee have been properly prepared.  Most problems will be found by the subcommittees and referred to the originator for correction before the item reaches the Curriculum Committee.

 

All subcommittees will receive support and information from the Office of Instruction, Deans, Admissions & Records, Articulation Officer, Matriculation, Program Advisory Committees and ad hoc subcommittees of experts as needed.

The subcommittees may include experts who are not members of the Curriculum Committee.   The subcommittees will determine their membership.   They will also determine whether decisions will be made by vote or by consensus.   Chairs of the subcommittees will be selected by the Curriculum Committee from its members.

 

Technical Review 1

When a new or modified course is proposed, the packet will be sent immediately to Technical Review 1.  This subcommittee will read each packet (packet includes Technical Data sheet, Course Outline of Records and Prerequisite/Corequisite/ Advisory form).   They will review all three forms for completeness and adherence to the standards.   They will identify problems and suggest solutions to the originator.  They may send the packet to Technical Review 2 for concurrent review.  When Technical Review 1 and the originator have completed any necessary changes, the packet will be sent to the Curriculum Committee.

 

Technical Review 2

When a new or modified degree credit course is submitted, it will be sent immediately to Technical Review 2.  This subcommittee will review courses for degree, certificate and program applicability.  It will also review courses for CSU GE-breadth and IGETC requirements.   In addition, when a new or revised program is submitted it will be sent immediately to Technical Review 2.   The subcommittee will review the program application for completeness and adherence to standards.   They may send the packet to Technical Review 1 for concurrent review.   When Technical Review 2 and the originator have completed any necessary changes, the packet will be sent to the Curriculum Committee.  (This subcommittee will perform the function of the old Ed Policy Committee).

 

***The Curriculum Committee will evaluate its structure and procedures at least annually.

 


Diversity Committee

 

Function

To monitor the progress of the college toward achievement of institutional goals and objectives regarding diversity.  The goals and objectives will be those identified by the accreditation, institutional planning, institutional research and program and services review processes and promoted by the Governing Board.

 

In addition, the committee will help ensure the implementation of college-wide activities to enhance understanding of human differences and similarities and develop a positive campus climate.   Examples of activities include: cultural awareness days, diversity training workshops, conflict resolution workshops and workshops on the full range of teaching and learning styles.

 

Outcomes/Products

            ¨  College diversity plan

            ¨  Involvement and support of diversity activities on campus

 

Membership

            ¨  Director of Human Resources/Staff Diversity

            ¨  Five faculty:          Math/Science                                               

                                    Fine Arts/Social Sciences

                                                Physical Education

                                                Occupational Education

                                                Library/Counseling

            ¨  Five classified representatives (from all campus areas)

            ¨  Two students

            ¨  One additional administrator

 

            Chair: Director of Human Resources/Staff Diversity

 

Administrators are appointed by the President/Superintendent and all other members are determined by the appropriate constituent groups.

 

Meeting Schedule

This committee meets the fourth Thursday from 2:00-3:30 p.m. during the academic year.   Additional meetings may be called as needed.

 

 


Receives Information from:

            ¨  Institutional Planning Committee

            ¨  Office of Institutional Research

            ¨  Accreditation Steering Committee

            ¨  Program and Services Review Committee

            ¨  Staff Development Committee

 

Makes Recommendations to:

            ¨  Academic, Classified and Student Senates

            ¨  College Council

            ¨  Staff Development Committee

 

Decision Making Protocol

Robert’s Rules of Order will be followed by the Committee.   Decisions will be made by majority vote.  Fifty percent of the membership shall constitute a quorum.

 

Clerical Support

The Office of Human Resources will provide the clerical support for this committee.


Facilities Planning Committee

 

Function 

To review and make recommendations for the usage of all campus space including but not limited to classrooms, offices, laboratories and any projects that take land or use space.   The recommendations shall be consistent with the college’s mission and vision statements and based on the educational needs and requirements of the institution as identified in its Educational and Facilities Master Plan.

 

Outcomes/Products

            ¨  Recommendations on proposals for construction projects

¨       Review & recommendations on Five Year Facilities Plan

¨       Review and recommendations on other reports dealing with facilities

 

Membership

            ¨  Vice President for Instruction (or designee)

            ¨  Vice President for Administrative Services (or designee)

            ¨  Vice President for Student Services (or designee)

            ¨  Director of Facilities and Facilities Planning

            ¨  Director of Library and Academic Technology

            ¨  Dean of Workforce & Community Development (or designee)

            ¨  Two faculty members

            ¨  Two classified staff

            ¨  One student

 

            Chair: Director of Facilities and Facilities Planning

Administrators are appointed by the President/Superintendent and all others members are determined by the appropriate constituent groups.

 

Meeting Schedule

The committee shall meet the first Thursday of each month from 9:00-10:30 a.m. during the academic year.  Additional meetings may be called as needed.

 

Receives Information from:

            ¨  Departments, disciplines or individuals regarding facilities needs

            ¨  Institutional Planning Committee

            ¨  College Council

 

Makes Recommendations to:

¨       College Council

¨       Institutional Planning Committee

 

Decision Making Protocol

The committee will adopt a decision making process at its first meeting of the academic year.  Fifty percent of the membership shall constitute a quorum.

 

Clerical Support

The Facilities and Maintenance Department will provide the clerical support for this committee.

 


Full–Time Faculty Hiring Committee

 

Function

To establish criteria for the hiring of full-time faculty based on the educational needs of the student population as identified by the Institutional Planning Committee.  Further, the committee will judge all requests for the filling of full- time faculty positions against the identified needs and make recommendations to fill specific positions.

 

Outcomes/Products

Recommendations to fill specific full-time faculty positions based upon the college’s educational needs as identified by Institutional Planning Committee.

 

Membership

            ¨  Vice President for Instruction (or designee)

            ¨  Vice President for Student Services (or designee)

            ¨  Director of Human Resources/Staff Diversity

            ¨  Academic deans from:     Math/Science

                                                            Fine Arts/Social Science

                                                            Occupational Education                              

                                                            Physical Education

            ¨  Five faculty:                      Math/Science

                                                            Fine Arts/Social Science

                                                            Occupational Education

                                                            Physical Education

                                                            Counseling/Library Services

¨       One student        

 

            Chair: Director of Human Resources/Staff Diversity

 

Administrators are appointed by the President/Superintendent.   Faculty shall be elected by each division, and approved by the Senate, to serve three-year terms with one third being reviewed by the Senate each year.

 

Meeting Schedule

This committee will meet during the fall semester on Wednesdays at 11:00 a.m. in adequate time to make recommendations to the President/Superintendent prior to the end of the semester.


Receives Information from:

This committee receives information and requests for faculty hiring from each academic dean.   The Institutional Planning Committee shall provide institutional priorities based on the Educational Master Plan and the college’s Mission and Vision Statements.  Budgetary information should be provided by the business office.

 

Makes Recommendations to:

            ¨  President/Superintendent through the College Council  

¨  Copies to the Budget Committee, Institutional Planning Committee and the Academic Senate.

 

Decision Making Protocol

Robert’s Rules of Order will be utilized to make recommendations.  Fifty percent of the membership shall constitute a quorum.

           

Clerical Support

The Office of Human Resources shall provide the clerical support for this committee.


Institutional Planning Committee

 

Function

To ensure that the college engages in systematic and integrated educational, financial, physical and human resources planning and recommends changes to improve programs and services.  Furthermore, the planning committee has as its responsibility to:

¨  Ensure that all planning efforts are congruent and linked with the college’s Mission and Vision Statements

¨  Review all college planning efforts so that institutional research is integrated with and supportive of institutional planning and evaluation

¨  Recommend that the planning processes be integrated with resource availability and allocation (budgeting)

¨  Ensure that planning processes involve appropriate segments of the college community

¨  Develop procedures to ensure that all planning be connected to institutional outcomes that can be validated by objective evidence

 ¨  Recommend institutional priorities that are based on unit priorities

 

Outcomes/Products

            ¨  Revise and monitor the institutional planning process and related reports

            ¨  Develop and monitor the institutional effectiveness plan

            ¨  Revisions to Educational  & Facilities Master Plan as appropriate

 

Membership

            ¨  Director of Institutional Research and Planning

            ¨  Vice President for Instruction

            ¨  Vice President for Student Services

            ¨  Vice President for Administrative Services

            ¨  Director of Library and Academic Computing

            ¨  One academic dean

            ¨  Five faculty:          Math/Science

                                                Fine Arts/Social Science

                                                Occupational Education

                                                Physical Education

                                                Counseling/Library Services

¨  Five classified staff

¨       One student

¨       Ex Officio:           President/Superintendent

 


Chair: A co-chair shall be elected at the first meeting of the academic year from one of the five faculty. Director of Institutional Research shall serve as co-chair.

 

Administrators are appointed by the President/Superintendent and all other members are determined by the appropriate constituent groups.

 

Meeting Schedule

The committee shall meet the second and fourth Thursdays of each month from 8:00-9:30 a.m. during the academic year.   

 

Receives Information from:

            ¨  Campus community

            ¨  Academic, Classified and Student Senates

            ¨  Management Team

 

Make Recommendations to:

            ¨  Academic Senate

            ¨  College Council

            ¨  Budget Committee

 

Decision Making Protocol

The committee will use consensus to make recommendations.   Fifty percent of the membership shall constitute a quorum.

 

Clerical Support

The Office of Institutional Research and Planning will provide the clerical support for this committee.


Matriculation Committee

 

Function

            The functions of this committee are to:

¨  Review and make recommendations regarding all matriculation components and the matriculation budget

¨  Review and update all reports to and from the Chancellor’s Office regarding matriculation

¨  Annually review institutional programs that are part of implementation of the approved Matriculation Plan

¨  Refer recommendations regarding assessment and related policies and procedures to the Curriculum Committee, administration and Academic Senate as appropriate.

¨  Review and recommend programs and services in the following areas: admissions, orientation, assessment, counseling/advising, student follow-up, coordination and training, research and evaluation, prerequisites, corequisites and advisories.

 

Outcomes/Products

            ¨  College Matriculation Plan

            ¨  Preparation for matriculation site visit (every 5 years)

¨  Recommendations regarding all matriculation components and the matriculation budget

¨  Recommendations regarding assessment and related policies and procedures to the Curriculum Committee, administration and Academic Senate as appropriate

 

Membership

¨  Vice President for Instruction (or designee)

            ¨  Vice President for Student Services (or designee)

            ¨  Seven faculty:      1 – DSP&S

                                                1 - Learning Skills Center

                                                2 - Matriculation counselors

                                                1 – English

                                                1 – ESL

                                                1 - Mathematics

            ¨  Two students

            ¨  Director of Institutional Planning and Research

            ¨  Student Development Services Support Supervisor

            ¨  Director of EOPS

            ¨  Director of Administrative Information Systems (or designee)

            ¨  Director of Financial Aid (or designee)

            ¨  Director of Enrollment Services and Matriculation

Chair: The chair shall be determined by the committee at the first meeting of each academic year.

 

 Administrators are appointed by the President/Superintendent and all other members are determined by the appropriate constituent groups.

 

Meeting Schedule

The committee shall meet the first Monday of each month from 2:00-3:30 p.m. during the academic year.

 

Receives Information from:

            ¨  Chancellor’s Office

            ¨  Counseling Division

            ¨  Office of Instruction

            ¨  Curriculum Committee

            ¨  Academic Senate

            ¨  Office of Student Services

            ¨  Office of Institutional Research

            ¨  Academic Disciplines

 

Makes Recommendations to:

            ¨  Office of Instruction

¨  Office of Student Services

            ¨  Curriculum Committee

            ¨  Academic Senate

            ¨  Office of Institutional Research

¨       Academic Disciplines

¨       Institutional Planning Committee

 

Decision Making Protocol

A decision making process shall be adopted at the first meeting of the academic year.  Fifty percent of the membership shall constitute a quorum.

 

Clerical Support

The Office of Student Services will provide clerical support for this committee.     


Program and Services Review Committee

 

Function

To provide the global view that is required for institutional review and renewal while ensuring that the review timelines and the various self-study and validation teams.  The committee will ensure that recommendations are directed to the appropriate groups and that the recommendations receive appropriate attention.

 

Programs and Services Review (P&SR) is a formative and systematic process, by which faculty and staff conduct a self-study to determine effectiveness, efficiency and responsiveness.  The collaborative self-study and validation process will include the Academic Senate, Classified Senate, Associated Students of Hartnell College and the administration.   The purpose of P&SR is to obtain a clear definition of programs and operational units and to assess their strengths, weaknesses and needs.  The process encompasses all components of the college operation, instruction, student services, facilities, safety, governance and administrative operations.   P&SR is intended to improve institutional effectiveness and student success and will comply with Title 5 regulations.  P&SR is also intended to ensure that individual program and unit goals support the mission, vision and goals of the college.

 

P&SR is a systematic process for the collection, analysis, interpretation and presentation of data concerning programs and their curricula, operations or services.  The recommendations of P&SR will be utilized for enhancing instructional programs, instructional resources and student services.  In addition, the recommendations will be used for accreditation, hiring, institutional planning and budget development.

 

Outcomes/Products

¨  Timetable for program review of various disciplines

            ¨  Recommendations based upon program self-study reports

 

Membership

            ¨  Vice President for Instruction

            ¨  Vice President for Student Services

¨       Vice President for Administrative Services

¨       Director of Institutional Research and Planning

            ¨  One faculty co-chair

            ¨  Two additional faculty

            ¨  Two classified staff

            ¨  Two students

            ¨  One supervisor

            ¨  One academic dean

Chair: One faculty member shall be appointed co-chair by the Academic Senate.  The second co-chair shall be an administrator elected by the committee at the first meeting of the academic year.

 

Administrators are appointed by the President/Superintendent and all other members are determined by the appropriate constituent groups.

 

Meeting Schedule

This committee shall meet the second and fourth Thursdays from 3:00-5:00 p.m. during the academic year.  Additional meetings may be called as needed.

 

Receives Information from:

¨  Self-study and validation teams from stage one and stage two of the Program Review Process

¨       Office of Institutional Research and Planning

¨       Appropriate external public and private agencies

 

Makes Recommendations to:

¨  Appropriate campus groups and committees including the unit’s administrator

            ¨  Institutional Planning Committee

            ¨  Budget Committee

            ¨  College Council

            ¨  Academic, Classified and Student Senates

            ¨  Matriculation Committee

¨  Staff Development Committee

            ¨  Accreditation Steering Committee

 

Decision-Making Protocol

This committee will follow Robert’s Rules of Order.  Fifty percent of the membership shall constitute a quorum.

 

Clerical Support

The Office of Instruction will provide the clerical support for this committee.

 


Sabbatical Leave Committee

 

Function

To review all applications for sabbatical leaves and make recommendations to the President/Superintendent for approval or disapproval of each leave application (Article 7.G.7).   Article 7 of the contract between the Hartnell College Faculty Association and the District sets forth the criteria and procedures by which faculty members can apply for a sabbatical leave.   All such applications shall be submitted to the Sabbatical Leave Committee.

 

Outcomes/Products

            Recommendations on sabbatical leave applications.

 

Membership

            ¨  Vice President for Instruction

            ¨  One Academic Dean

¨  One appointee by the President/Superintendent

¨  Three faculty members appointed by the Academic Senate (Article 7.G.7.)

 

            Chair: Vice President for Instruction

 

Administrators shall serve at the direction of the President/ Superintendent.   Faculty terms shall serve for three years with one-third of the members being ratified by the Senate each year.

 

Meeting Schedule

This committee shall meet as necessary with the initial meeting being called by the Vice President for Instruction.

 

Receives Information from:

            Applicants for sabbatical leave

 

Makes Recommendation to:

            The President/Superintendent

 

Decision-Making Protocol

This committee will follow the decision making process described in Article 7.G. of the Faculty Association/District contract.

 

Clerical Support

The Office of Instruction shall provide the clerical support for this committee.

 

Staff Development Committee

 

Function

To encourage and further the professional development of faculty and staff of the District which in turn promotes the college’s Mission and Vision Statements.   This will be accomplished by assisting in the establishment of a staff development budget, reviewing and allocating staff development funds, planning flex activities, making recommendations for Trustee Grant funds and annually reviewing the staff development plan.  The recommendations for approval of staff development funds should be based on established criteria identified in the Staff Development Plan.   The committee is also responsible for overseeing the Human Resources Plan to assure it adequately addresses all sectors of the college.  Additionally, the committee will provide input for the college faculty and staff awards night.

 

Outcomes/Products

            ¨  Plans for staff development activities

            ¨  Allocations of staff development funds

            ¨  Recommendations for approval of Trustee Grant funds

 

Membership

            ¨  Three faculty members from different divisions

            ¨  Three classified staff

            ¨  One academic dean

            ¨  Director of Human Resources/Staff Diversity

            ¨  One additional administrator

            ¨  Professional Development Coordinator

 

            Chair: Director of Human Resources and Professional Development Coordinator shall be co-chairs. The Professional Development Coordinator is a two-year position to which individuals must apply through the Human Resources Office.  If a faculty member is selected for this position, he/she shall be given 20% reassigned time.

 

Administrators are appointed by the President/Superintendent and all other members are determined by the appropriate constituent groups.

 

Meeting Schedule

This committee shall meet on the third Wednesday from 3:00-4:30 p.m. during the academic year.   Additional meetings will be called by the chair as needed.


Receives Information from:

¨       Faculty, staff and managers making requests for staff development funds

¨       Additional information may be received from the Academic, Classified and Student Senates or other campus committees as appropriate

 

Make Recommendations to:

            ¨  Director of Human Resources/Staff Diversity

            ¨  College Council

            ¨  Academic and Classified Senates

 

Decision Making Protocol

The committee will adopt a decision making process at it first meeting of the academic year.  Fifty percent of the membership shall constitute a quorum.

 

Clerical Support

The Office of Human Resources will provide the clerical support for this committee.

           


Student Policies Review Committee

 

Function

The primary responsibility is to make recommendations for policies and regulations that affect students.  The committee will make recommendations for appropriate standards and the college catalog.   Areas of committee concern include, but are not limited to:

            ¨  Scholastic standards

            ¨  Grading practices

            ¨  Course repetition

            ¨  Grade changes

            ¨  Academic renewal

            ¨  Credit/no credit grading

            ¨  Credit by examination

            ¨  Grievance policies and procedures

 

Outcomes/Products

            ¨  Recommendations for student policies and regulations

            ¨  Recommendations for the college catalog

 

Membership

            ¨  Vice President for Student Services (or designee)

            ¨  Three faculty       DSP&S, EOPS and Basic Skills

¨       Admissions and Records representative

¨       Director of Financial Aid

¨       Administrative Operations Specialist

            ¨  One student

 

                        Chair: The chair shall be elected by the committee at the first meeting of each academic year.

Administrators are appointed by the President/Superintendent and all other members are determined by the appropriate constituent groups.

 

Meeting Schedule

This committee meets the third Monday of each month from 3:00-4:00 p.m. during the academic year.  Additional meetings may be called as needed.


Receives Information from:

            ¨  Faculty, staff and students

            ¨  Curriculum Committee

            ¨  Academic Senate

            ¨  Counseling Division

            ¨  Associated Students of Hartnell College

 

Makes Recommendations to:

            ¨  Academic Senate

            ¨  Vice President for Student Services

¨       Associated Students for Hartnell College

¨       College Council

 

Decision Making Protocol

This committee will follow Robert’s Rules of Order.   Decisions will be made by majority vote.   Fifty percent of the membership shall constitute a quorum.

 

Clerical Support

The Office of Student Services will provide the clerical support for this committee.

 


Technology Master Planning Committee

 

Function

To provide the direction for planning of technological support of instruction, library, student and administrative services in support of the college’s Mission and Vision and the Educational Master Plan.  Such support includes but is not limited to:

¨  Plan and monitor equipment and software acquisition

            ¨  Plan and monitor equipment repair and maintenance

            ¨  Plan for emerging technologies

            ¨  Assist in the planning of faculty and staff development activities

            ¨  Ensure faculty, staff and student access to technology

¨  Plan facilities for a variety of technology mediated instruction (TMI) modes

            ¨  Plan for student services needs of students learning through TMI

¨  Evaluate various TMI modes and make recommendation as to their effectiveness

            ¨  Develop and recommend policies regarding the use of technology

            ¨  Provide a forum for problem solving involving the use of technology

            ¨  Evaluate and recommend telecommunication requirements

 

Planning should include faculty and staff training in the use of, delivery and development of technology mediated instruction and ensure access to technology for all faculty, staff and students.

 

            Following subcommittees may be formed as needed:

            ¨  Academic computing

            ¨  Technology mediated instruction (TMI)

            ¨  Wide area network

¨       Technology Master Plan

¨       Staff technology needs

 

Outcomes/Products

            ¨  Technology Master Plan

            ¨  Revisions for the use, upgrade and change of technology

            ¨  Technology information exchange

            ¨  Technology budget submission and priorities

            ¨  Technology problem resolution

            ¨  Technology staff/faculty and technician training

¨  Recommendations for technology policies and procedures

 


Membership

            ¨  Five faculty:          Math/Science

                                                Fine Arts/Social Science

                                                Occupational Education

                                                Physical Education

Counseling/Library Services

            ¨  Two classified representatives

            ¨  Director of Administrative Information Systems

            ¨  One Academic Dean

¨       Director of Library and Academic Computing

¨       Director of Matriculation & Enrollment Services or Director of Financial Aid

            ¨  One Student

 

Chair: Two co-chairs (one administrator and one faculty) shall be elected by the committee at the first meeting of the year. 

 

Administrators are appointed by the President/Superintendent and all other members are determined by the appropriate constituent groups.

 

Meeting Schedule

This committee shall meet on the third Friday of each month 9:00-10:00 a.m. during the academic year.

 

Receives Information from:

¨  Students, faculty and staff

¨  All academic divisions

¨  Institutional Planning Committee

¨  Staff Development Committee

¨  Vendors of equipment and software

 

Makes Recommendations to:

            ¨  College Council

            ¨  Institutional Planning Committee

            ¨  Staff Development Committee

            ¨  Academic and Classified Senates

 

Decision Making Protocol

The committee will adopt a decision making process at its first meeting of the academic year.  Fifty percent of the membership shall constitute a quorum.

 

Clerical Support

The Director of Library and Academic Computing or the Director of Administrative Information Services shall provide the clerical support for this committee.


Tenure Committee

 

Function

To review tenure status recommendations and make recommendations to the President/Superintendent as to the disposition of the tenure of all non-tenured faculty members.  The contract between the Hartnell College Faculty Association and the District (Article 14.F.2&3) requires that probationary or non-tenured faculty undergo yearly evaluation.   At the conclusion of the evaluation process, the supervisor and faculty peer of the probationary faculty member will forward to the Tenure Committee a recommendation on that individual’s tenure status.

 

Outcomes/Products

Recommendations to the President/Superintendent for the tenure status of all non-tenured faculty members.

 

Membership

            ¨  Vice President for Student Services (or designee)

            ¨  Vice President for Instruction (or designee)

            ¨  Academic Senate President (or designee)

            ¨  1st Vice President of the Academic Senate (or designee) (Article 14.F.1.)

           

Chair:   The Vice President for Instruction and the Academic Senate President shall be co-chairs.

Administrators shall serve at the direction of the President/Superintendent.   Faculty shall serve during their term of office in the Senate.

 

Meeting Schedule

This committee shall meet each spring semester, to make recommendations to the District prior to March 15th. (Article 14.F.2&3).

 

Receives Information from:

The committee receives the recommendations from the supervisor and faculty peer of the non-tenured faculty members. (Article 14.F.2&3)

 

Makes Recommendations to:

            The President/Superintendent. (Article 14.F.8.)

 

Decision Making Protocol

This committee will reach consensus to make recommendations.  If consensus cannot be reached, more than one recommendation may be forwarded to the President/Superintendent. (Article 14.F.)

 

Clerical Support

            The Office of Instruction will provide clerical support for this committee.

 

 


Academic Senate

 

Function

The primary function of the Academic Senate shall be to: advise the Governing Board on academic and professional matters, to promote the general welfare of the Hartnell College District and its faculty, to work toward the development and improvement of professional standards, and to provide for continuous study of faculty and college problems.  More specifically, Section 53200 of Title 5 lists the following eleven areas that fall under the purview of the Academic Senate:

¨                   Curriculum, including establishing prerequisites

¨                   Degree and certificate requirements

¨                   Grading policies

¨                   Educational program development

¨                   Standards or policies regarding student preparation and success

¨                   Faculty roles and involvement in accreditation process

¨                   College governance structures, as related to faculty roles

¨                   Policies for faculty professional development activities

¨                   Processes for program review

¨                   Processes for instructional planning and budget development

¨                   Other academic and professional matters as mutually agreed upon

 

Outcomes/Products

¨       Recommendations on the eleven items identified in Title 5

¨       Approvals of all faculty participation on all college committees

¨       Position papers on academic and professional matters

¨       Mutual agreements with Governing Board on academic & professional matters

 

Membership

Steering Committee: President

                                    1st Vice President

                                    2nd Vice President

                                    Secretary/Treasurer

                                    Past President

                                    At-Large Member

Full Senate:    3  -      Fine Arts/Social Science

                        3  -      Math/Science

                        2  -      Occupational Education

                        2  -      Physical Education

                        2  -      Counseling/Library

                        1  -       Part-time Faculty

 

Chair: President of the Senate shall be the chair.  Steering Committee members are elected by the full Senate in May of each academic year.  Senators are elected by each division no later than May 10th of each academic year for two-year terms.

 

Meeting Schedule

The Senate shall meet the 2nd and 4th Tuesdays of each month from 3:15-5:00 p.m. during the academic year.  The Steering Committee shall meet the 1st and 3rd Tuesdays of each month at 3:15 p.m. during the academic year.

 

Receives Information from:

¨       All shared governance committees

¨       All academic divisions

¨       Classified and Student Senates

¨       College administration

 

Makes Recommendations to:

¨       All shared governance committees

¨       College Council

¨       Governing Board

(The Governing Board and Academic Senate must reach mutual agreement, through the President/Superintendent) on the eleven items delineated by Title 5 (see function).

 

Decision Making Protocol

            The Academic Senate must follow the Brown Act in the operation of all of its meetings.  All meetings will follow Robert’s Rules of Order.  Fifty percent of the membership shall constitute a quorum.

 

Clerical Support

            The Academic Senate receives an annual budget from the District that is used to provide clerical support, office supplies and allow members to attend State Senate conferences.

 


Classified Senate

 

Function

To promote and enhance professional and personal leadership skills and communication among the Hartnell College classified community.  The HCCS shall  promote the classified staff as equal partners in designing the future of the district and involve the classified staff in the ongoing activities, planning, and decision making of the college.  This will be accomplished by encouraging staff to participate effectively in college governance, as defined in Title 5 of the California Code of Regulations.  As an integral part of the college community, the Classified Senate shall actively contribute to the positive growth and success of the college in the spirit of partnership and team effort.

 

Outcomes/Products

¨     Communications to the administration of the college and the Board of Trustees regarding the needs, concerns, viewpoints and recommendations developed by the Senate as directed by the classified employees on matters affecting the conduct, welfare and growth of the classified staff specifically and the college in general.

¨     Selection of representation from the classified electorate to serve on appropriate college-wide standing committees and any other committees deemed necessary by the college governance structure.

¨     Improvement in communications among classified employees and between classified employees and other employee groups.

 

Membership

The Classified Senate is composed of employees from CSEA, Local 39, supervisors and confidential staff.  Senators are nominated and voted in by the constituent groups by means of majority votes.

 

¨       President -           One year term

¨       Vice President -   One year term

¨       Treasurer -          One year term

¨       Secretary -          One year term

2 Year Term               1 Year Term

¨       Senators:             Administration section         2 senators                  1 alternate

Instruction section               2 senators                  1 alternate

Service section                      3 senators                  1 alternate

Student Services section     4 senators                  1 alternate

Support section                     3 senators                  1 alternate


Meeting Schedule

The Senate shall meet the second Wednesday of each month from 2:00 – 3:30 p.m.

 

Receives Information From:

¨       All classified employees

¨       All shared governance committees

¨       Administrators

¨       Academic and Student Senates

¨       All others dealing with classified employees

 

Makes Recommendations to:

¨       President/Superintendent via the College Council

¨       Board of Trustees via the President/Superintendent

 

Decision Making Protocol

The Senate will follow Robert’s Rules of Order.  Fifty percent of the membership shall constitute a quorum.

 

Clerical Support

The Secretary of the Classified Senate will provide the clerical support for this committee.

 


College Council

 

Function

To coordinate and review the actions and recommendations of councils, committees and ad hoc groups and to forward appropriate recommendations to the President/ Superintendent for action and/or transmittal to the Board of Trustees.  The perspective of the Council is a global one.  The Council can ensure that shared governance policies are followed, recommendations are in accordance with the institutional mission and goals, appropriate investigation has taken place, and input from all campus constituencies has been considered.

 

The College Council will review proposals and forward them to the President/ Superintendent and, if necessary, consideration by the Board of Trustees unless:

 

Text Box: REASON
The proposal requires further action or input from the originator.

The proposal requires coordination between campus groups.


The proposal is an academic and professional matter (see p. ??) that has not been approved by the Academic Senate.

The proposal is an academic and professional matter (see p. ??) that has been approved by the Academic Senate.


The proposal does not require a change in district policy or other Board action.

Text Box: ACTION
Item referred back to originator.


Item referred to appropriate bodies with recommendation for collaboration.

Item referred to the Academic Senate.



Mutual agreement must be reached by Senate and President/ Superintendent.  Council may make a recommendation to President.


Item forwarded to appropriate body for immediate action.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Text Box: The consensus of the Council is in disagreement with the proposal. Text Box: Item is returned to originator with a specific, written explanation of the Council position.  If, after attempts to reconcile the divergent positions, no agreement can be reached, the item will be forwarded to the Board, together with written statements of the respective positions, for final determination and action.  In this extreme case, representatives of both groups will be present as resources to the Board of Trustees.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Membership

¨       President/Superintendent

¨       Vice President for Instruction

¨       Vice President for Student Services

¨       Vice President for Administrative Services

¨       Director of Administrative Information Systems

¨       Director of Human Resources/Staff Diversity

¨       Two academic deans

¨       Academic Senate President (or designee)

¨       Classified Senate President (or designee)

¨       Student Senate representative

¨       HCFA President (or designee)

¨       CSEA representative

¨       Local-39 representative

 

Chair: President/Superintendent

 

Administrators are appointed by the President/Superintendent and the term of all others will be determined by the appropriate constituent group.

 

Meeting Schedule

            This committee meets the second Monday of each month from 3:00-4:30 p.m. during the academic year.  Additional meetings may be called as necessary.

 

Receives Information from:

·         All campus committees

Makes Recommendations to:

·         The President/Superintendent

·         All campus committees

·         (See function section for more detail)

 

Decision Making Protocol

The Council will operate by consensus in making a recommendation.  All members have a responsibility to voice their views and come to agreement.  Fifty percent of the membership shall constitute a quorum.

 

Clerical Support

            The Office of the President will provide the clerical support for this committee.

 

 

The College Council will evaluate and, if necessary, propose revisions to its structure and procedures annually.

 

 

Mutual Agreement reached                                                            Adopted 2/10/98

 

 

 


Safety Committee

 

Function

To develop plans and procedures to make Hartnell College a physically and psychologically safe environment.

 

Outcomes/Products

¨    Campus safety plan

¨    Recommendations to correct unsafe conditions

¨    Recommendations for expenditures of safety budget

¨    Sponsorship of activities to ensure compliance with safety needs

 

Membership

¨    Director of Facilities and Facilities Planning

¨    Vice President of Administrative Services (or designee)

¨    One faculty

¨    One CSEA representative

¨    One Local-39 representative

¨    One academic dean or designated administrator

¨    One representative from the science building

¨    One student

 

Chair: Director of Facilities and Facilities Planning

 

Administrators are appointed by the President/Superintendent and all other members are determined by the appropriate constituent groups.

 

Meeting Schedule

            This committee meets on the 3rd Wednesday of each month at 2:30 p.m. in the maintenance conference room.  Committee does not meet in January, June or July.

 

Receives Information from:

¨    Any individual or committee on campus

 

Makes Recommendations to:

¨       College Council

¨       Office of Administrative Services

 

Decision Making Protocol

This committee will use consensus to make recommendations.  Fifty percent of the membership shall constitute a quorum.

 

Clerical Support

            The Office of Maintenance & Operations will provide the clerical support.