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Forms and Training

Looking for a specific form?  All Administrative Services/Business Office forms are listed alphabetically, below.  

IMPORTANT INFORMATION:   If you experience trouble when downloading and/or saving a form, please create a folder on your desktop (or elsewhere) where you can save the document.  Please then choose the form you need from the list below, download it to the folder you created, fill it out, rename it, and save.  Please contact the Business Office at ext. 6995 if you require further assistance.

Do you need help completing a form or would you like a refresher on how to accomplish a task such as checking your budget? Administrative Services training materials and instructions are also located below.  

Still unable to find what you need?  Please call us at ext. 6995!

403(b) Plan-MidAmerica 2018 Payroll Training   
457(b) Plan-MidAmerica  2018 Business Office Training  
Additional Staff Parking Permit  2016-17 Fiscal Year-end Closing Plan
Agreement / Contract Template (2018)  
Automatic Deposit Authorization   2015 New Employee Orientation 
Benefits Calculator   Grant Roles & Responsibilities Training
Budget Augmentation (for new grants)  
CalPERS 457 Participant Change Authorization 5 W's (for Check Requests and Purchase Requisitions)
Check Request Check Request vs. Purchase Requisition
COI Disclosure  Earn Types-Quick Reference (payroll entry)
Compensatory Time Off (CTO)  Mid-year Budget Review Guidelines and Instructions
DE-4 State Withholding Mid-year Budget Review Templates:
          Division Summary  /  Shadow System
Expenditure Transfer Request  Mileage Reimbursement Instructions
HCGCF Hartnell Grant Concept form (.pdf) New Vendor Set-Up Guidelines
HCGCF Hartnell Grant Concept form (Word) Petty Cash Fund Guidelines
Honorarium  Steps for GLBR - Budget Summary Report
I-9 (2017)  Steps for GLBS - Budget Detail Report
Mileage Reimbursement (2018) Steps for Processing Tracking Sheets & Contracts NEW 
New Vendor Info Letter  Student Sponsorship Guidelines
New Vendor Info Sheet  Travel Information & Instructions
Non-Service Stipend Contract Agreement                                                                                
Petty Cash Reimbursement  USEFUL DOCUMENTS
Request for Pay History   Payroll Calendar 2017-18
Request for Reissue of Wage and Tax Statement  Bidding Procedures Matrix
Request for Time Off  Chart of Accounts
Sole Source Justification (2018) HR & Payroll Processing Schedule
Third Party Direct Billing Authorization   
Third Party Sponsorship Agreement   
Timesheet - Academic   
Timesheet - Employee Absence & Overtime Report   
Timesheet - Student, Workstudy, Classified   
Tracking Sheet Template (June 2018) NEW  
Travel Authorization (2018)  
W-4 Federal Tax Withholding (2018)