Grants Manager
Filing Deadline: April 11, 2008
DEFINITION
Under the general direction of the Controller, the Grants Manager is responsible for grants and contracts revenue streams, including the pre-award and post award general administration, budget monitoring, accounting, financial reporting, and indirect cost recovery functions related to the federal, state, and local grants and contracts of the District.
SPECIFIC DUTIES AND RESPONSIBILITIES
*Review grant applications to ensure budget accountability and initiative alignment with the Educational Master Plan.
*Assist principal investigators/project directors with budget and budget narrative development.
*Facilitate proposal approval and submission to granting agency; coordinate with principal investigators/ project directors to ensure reports are filed with granting agencies in a timely manner; file appropriate forms and notifications with granting agencies; provide administrative support as needed.
*Work with research administrators at Hartnell and collaborating institutions; monitor subcontracts with collaborating institutions ensuring Board approval and appropriate execution.
*Serve as primary liaison with financial contacts at granting agencies, auditors, etc; prepare and negotiate indirect rate proposals.
*Maintain grant files and database of grant proposals and awarded grants.
*Identify external funding opportunities with government agencies.
*Serve as liaison between grant writers/grant-related contractors and the principal investigator/project director.
*Oversee establishment of project budget in the accounting system; reconcile financial reports to the general ledger; track grants receivables and assist with cash flow analyses; monitor budgets for proper carry forward at fiscal year end.
*Monitor expenses for adherence to grant terms and conditions; validate time reporting matches percent effort charged to grant; compute indirect costs; invoice agencies or draw down funds monthly; prepare or review expense transfers; manage close-out of grants.
*Develop and sustain support infrastructure for grant administration including access to forms, instructions and resources; providing workshops and training; serving as coordinator for district grants consortium, providing monthly financial reporting to principal investigators/project directors.
*Prepare or review Schedule of Federal Awards and Schedule of State Awards for single audit.
*Facilitate independent contractor agreements as they relate to grants.
*Supervise work of others as assigned.
* Participate in various District and community committees as required.
*Establish and maintain effective and positive relationships with faculty and staff.
*Work collaboratively with Hartnell College departments.
*Operate a computer, assigned software and other office equipment.
*Perform other duties as assigned.
MINIMUM QUALIFICATIONS and DESIRED QUALIFICATIONS*
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A bachelor's degree in accounting, business administration, public administration, or a closely related field.
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3 years experience in grants administration.
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Must be sensitive to, and understanding of, the diverse academic, socioeconomic, cultural, ethnic and disability backgrounds of community college students and the community at large.
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Desired qualifications: Master's degree in business administration, public policy, or related field. Experience working in a university or college research environment. Experience drawing down funds through the U.S. Department of Education's G5 application (formerly GAPS). Experience using Datatel. Experience managing grants with the California Community Colleges Chancellor's Office.
CONDITIONS OF EMPLOYMENT
Regular, Full-time, classified management position. Annual salary range: $68,599 to $82,032. Within this salary range, the successful candidate's starting salary will be commensurate with education and experience. Annual Doctoral stipend: $1,500. District-assisted health and welfare coverage for the employee and dependents includes medical, dental, and vision. Life, accident, and income protection insurance premiums are provided for the employee only. The District participates in contributions to the Public Employees Retirement System, which is a required membership for the position.
All offers of employment are contingent upon approval by the Board of Trustees, receipt of official transcripts verifying the degree stipulated under the minimum qualifications section, employment verification, and any other pertinent documentation.
Individual selected is required to be fingerprinted and must submit to a tuberculosis examination.
APPLICATION PROCEDURE
2) A cover letter indicating how qualifications and employment standards are met.
3) A current resume.
4) College and University transcripts. (unofficial transcripts are acceptable at the time of application)
ONLY MATERIALS REQUESTED WILL BE
FORWARDED TO SELECTION COMMITTEE
It is the applicant's responsibility to be sure that all required materials are in the Human Resources office by by 4:30 p.m. on the filing deadline (4/11/08). Submit all application materials together. Applicants submitting incomplete application packets cannot be considered. Postmarks will not be accepted.
All documents included in your application file become the property of the college and will not be returned. Your file for this opening will not be considered for future openings.
