REPRESENTATIVE DUTIES
- Process admissions applications and register students; review transcripts and interpret course descriptions for courses and units completed; verify level, content, unit value and grading system from catalogues, telephone and written communication and other appropriate reference materials; prepare and maintain student files; send transcripts to counseling; Make residency determinations according to State requirements.
- Receive, verify and coordinate semester grades, credits and incompletes for computer processing; distribute instructors’ grade sheets; receive, process, verify and post grades to file; post grade corrections to permanent records; post student activities and honors to permanent records.
- Assure compliance with District, County and State laws, rules, regulations and guidelines related to assigned areas.
- Receive and process transcript requests including copying, affixing seals, receiving fees and mailing to appropriate locations; maintain records of transcripts sent utilizing student release of records notification.
- Evaluate transcripts for graduation and determine student eligibility for graduation; perform complex and technical duties involved in the evaluation of student records and transcripts.
- Provide technical information and assistance to students, staff, counselors, faculty and administrators in the interpretation and clarification of registration, graduation and transfer policies, requirements and procedures.
- Interpret college requirements; explain basis of evaluations made and provide information to students and staff on evaluations and college requirements.
- Compute statistical data for graduation and verify completion of final semester courses; prepare, verify and certify cumulative grade point average (GPA).
- Establish schedule for printing and distribution of class rosters and distribute as appropriate; provide updated class lists for instructors as needed.
- Verify, calculate and scan positive attendance hours for instructor records; make changes as needed; monitor attendance accounting procedures to assure accurate data for the College’s apportionment funding and statistical reporting.
- Prepare billing data for various registration billings; research and resolve financial discrepancies.
- Collect student fees; prepare receipts as appropriate; produce and analyze reports from cash register to balance and reconcile cash drawer and make deposits to Cashier’s Office.
- Train and provide work direction to student assistants; coordinate and schedule student hours for employment; recruit, test and interview students for employment; review and prepare timesheets for monthly payment.
- Provide technical assistance and guidance concerning admissions and records computer programs; enter a variety of data into the computer to update student information; compile information, generate reports and create computer files as needed; operate scanning and other office equipment as assigned.
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Must be sensitive to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and the community at-large.
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Any combination equivalent to: Graduation from high school supplemented by college?level course work and three years of increasingly responsible experience involving public contact and computer operation.
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Bilingual (English/Spanish) desired.
*Meeting the qualifications
does not assure any candidate an interview.
CONDITIONS OF EMPLOYMENT:
Regular, part-time
(30 hours), 12 months per year position. Starting salary: $1,686;
Range: $1,686 to $2,048.25 (5 steps).
Vacation
and sick leave are accrued on a pro-rated basis. Must become a member
of the Public Employees’ Retirement System (PERS) and the
California School Employees Association (CSEA). The District pays
the classified employee’s contribution to PERS. Hours: 12:00
p.m. to 7:00 p.m., Monday through Thursday; 8:00 a.m. to 3:00 p.m.,
Friday.
All offers of employment are contingent upon approval by the Board of Trustees, receipt of official transcripts verifying the degree stipulated under the minimum qualifications section, employment verification, and any other pertinent documentation.
Individual selected is required to be fingerprinted and must submit to a tuberculosis examination.
APPLICATION PROCEDURE:
Applications will not be considered without the following documentation
received by the filing deadline:
1) A completed Hartnell College Classified
Application.
2) A resume and cover letter.
ONLY MATERIALS REQUESTED WILL BE
FORWARDED TO SELECTION COMMITTEE
It is the applicant's responsibility
to be sure that all required materials are in the Human Resources
office by 5:00 p.m. on the filing deadline (9/26/03). Submit all
application materials together. Applicants submitting incomplete
application packets cannot be considered.
All documents included in your application file become the property
of the college and will not be returned. Your file for this opening
will not be considered for future openings.
EQUAL OPPORTUNITIES:
It is the policy of the Hartnell Community College District that
no person shall be discriminated against in any employment procedure
on the basis of race, color, national origin, ancestry, religion,
sex, sexual orientation, age, marital status, Vietnam-era veteran
status, or disability. The College actively seeks applications from
candidates who have multi-cultural experience. Contact the Office
of Human Resources and Staff Diversity if you need any special accommodations
to complete the application process.
