• Provide administrative assistance for the Dean of Occupational Education, faculty and staff; independently coordinate the day-to-day administrative operations of the Division office, interacting with the public, students, administrators, faculty and staff.
• Compile and maintain confidential information including evaluations of faculty and staff, hiring information, grievances and complaints.
• Serve as a liaison between the Division Dean's office, the College, District personnel and the public; interpret, implement and disseminate District and Division policies and procedures to the public, faculty, students and staff; relieve the Dean of routine administrative duties.
• Monitor division budgets and fiscal management processes; initiate and track expenditures; order office and instructional supplies as needed and maintain appropriate inventory.
• Assist in the preparation and maintenance of Division curriculum; coordinate the preparation of class schedules including computer input, schedule conflicts and disputes and informational brochures; schedule and maintain a calendar of events, meetings and workshops.
• Train and direct student assistants and other part-time and temporary personnel.
• Assist in gathering and processing forms related to hiring new faculty; coordinate record-keeping for faculty and staff absences; initiate, process and track leave reports; prepare contracts with proper paperwork for instructors to successfully complete the hiring process.
• Compile and organize information for specific projects, reports and requisitions; design various Division forms and reports.
• Operate a computer and related office equipment; administer the maintenance of office equipment.
• Communicate with counselors and other staff regarding Division courses, changes, policies, prerequisites and future schedules.
• Maintain a variety of reports, records and files; process payroll input documents.
• Perform related duties as assigned.

• Any combination equivalent to: Graduation from high school, including or supplemented by courses in secretarial skills and three years of increasingly responsible secretarial and clerical experience.
• Type at 55 words net per minute from clear copy.
• Must be sensitive to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and the community-at-large.
• Experience directing the work of others desired.

Regular, full-time, 12 months per year position. Starting monthly salary: $2,545; Range: $2,545 to $3,092 (5 steps). District-assisted health and welfare coverage for employee and dependents includes medical, dental, and vision. District-assisted life, accident and income protection insurance is provided for the employee only. Must become a member of the California School Employees Association (CSEA) and the Public Employees' Retirement System (PERS). The District pays the classified employee's contribution to PERS.

All applicants must provide the following items in order to be considered in the initial screening:



It is the applicant's responsibility to be sure that all required materials are in the Human Resources office by 5:00 p.m. on the final filing date (8/8/03). Submit all application materials together. Applicants submitting incomplete application packets cannot be considered.

All documents included in your application file become the property of the college and will not be returned. Your file for this opening will not be considered for future openings.

It is the policy of the Hartnell Community College District that no person shall be discriminated against in any employment procedure on the basis of race, color, national origin, ancestry, religion, sex, sexual orientation, age, marital status, Vietnam-era veteran status, or disability. The College actively seeks applications from candidates who have multi-cultural experience. Contact the Office of Human Resources and Staff Diversity if you need any special accommodations to complete the application process.