A complete job description is available at: Admissions and Records Tech

REPRESENTATIVE DUTIES:

• Process admissions applications and register students; review transcripts and interpret course descriptions for courses and units completed; verify level, content, unit value and grading system from catalogues, telephone and written communication and other appropriate reference materials; prepare and maintain student files; send transcripts to counseling; Make residency determinations according to State requirements.
• Receive, verify and coordinate semester grades, credits and incompletes for computer processing; distribute instructors’ grade sheets; receive, process, verify and post grades to file; post grade corrections to permanent records; post student activities and honors to permanent records.
• Assure compliance with District, County and State laws, rules, regulations and guidelines related to assigned areas.
• Receive and process transcript requests including copying, affixing seals, receiving fees and mailing to appropriate locations; maintain records of transcripts sent utilizing student release of records notification.
• Evaluate transcripts for graduation and determine student eligibility for graduation; perform complex and technical duties involved in the evaluation of student records and transcripts.
• Provide technical information and assistance to students, staff, counselors, faculty and administrators in the interpretation and clarification of registration, graduation and transfer policies, requirements and procedures.
• Interpret college requirements; explain basis of evaluations made and provide information to students and staff on evaluations and college requirements.
• Compute statistical data for graduation and verify completion of final semester courses; prepare, verify and certify cumulative grade point average (GPA).
• Establish schedule for printing and distribution of class rosters and distribute as appropriate; provide updated class lists for instructors as needed.
• Verify, calculate and scan positive attendance hours for instructor records; make changes as needed; monitor attendance accounting procedures to assure accurate data for the College’s apportionment funding and statistical reporting.
• Prepare billing data for various registration billings; research and resolve financial discrepancies.
• Train and provide work direction to student assistants; coordinate and schedule student hours for employment; recruit, test and interview students for employment; review and prepare timesheets for monthly payment.
• Provide technical assistance and guidance concerning admissions and records computer programs; enter a variety of data into the computer to update student information; compile information, generate reports and create computer files as needed; operate scanning and other office equipment as assigned.

QUALIFICATIONS: *

• Any combination equivalent to: Graduation from high school supplemented by college level course work and three years of increasingly responsible experience involving public contact and computer operation.
• Must be sensitive to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and the community-at-large.
• Bilingual (English/Spanish) desired

*Meeting the qualifications does not assure any candidate an interview.

CONDITIONS OF EMPLOYMENT:

(1 position) Regular, part-time (20 hours per week), 11 months per year position. Starting: Range: $13.96 to $16.97 (5 steps) (this 20 hour position is contingent on grant funding)

(2 positions) Regular, part-time (30 hours per week), 11 months per year position. Starting: Range: $13.96 to $16.97 (5 steps)
Vacation and sick leave are accrued on a pro-rated basis. Must become a member of the Public Employees’ Retirement System (PERS) and the California School Employees Association (CSEA). The District pays the classified employee’s contribution to PERS. Position is contingent on grant funding.

** All applications previously submitted for closing date of 3/9/06 will be used for this recruitment.**

APPLICATION PROCEDURE:

Applications will not be considered without the following documentation received by the filing deadline:

1) A completed Hartnell College Classified Application.
2) A resume and cover letter.

Interviews scheduled for 5/8/06

It is the applicant's responsibility to be sure that all required materials are in the Human Resources office by 5:00 p.m. on the filing deadline (04/27/06) application materials together. Applicants submitting incomplete application packets cannot be considered.

All documents included in your application file become the property of the college and will not be returned. Your file for this opening may be considered for future openings.

EQUAL OPPORTUNITIES:

It is the policy of the Hartnell Community College District that no person shall be discriminated against in any employment procedure on the basis of race, color, national origin, ancestry, religion, sex, sexual orientation, age, marital status, Vietnam-era veteran status, or disability. The College actively seeks applications from candidates who have multi-cultural experience. Contact the Office of Human Resources and Staff Diversity if you need any special accommodations to complete the application process.