• Prepare various accounting and financial records for District accounts such as accounts payable, accounts receivable and categorical funds and payroll.
• Review and assure posting to proper account and ledger; enter inventory, financial and statistical data to proper account; adjust accounts as needed.
• Provide comprehensive oversight of the general ledger; prepare reports.
• Prepare and code journal vouchers; verify and reconcile warrant listings; assure proper budget codes are posted to payroll, accounts payable and other records.
• Prepare warrants, invoices, time records, purchase orders and similar documents; collect and distribute as appropriate.
• Perform a variety of complex calculations and financial and statistical record-keeping utilizing databases and spreadsheets as appropriate; verify accuracy of financial and numerical data and follow-up on issues of inaccuracy and discrepancy.
• Review and verify various fund claims; audit expense claims and process for payment.
• Prepare accounting and statistical reports; prepare remittances and reports for various governmental agencies.
• Assure payments, receipts and documentation are in accordance with District, County, State and federal laws, regulations and procedures.
• Verify, balance and adjust accounts; reconcile expenditures and income accounts.
• Prepare a variety of District financial and statistical records; prepare and process a variety of financial and statistical documents.
• Review budget records and post receipts and expenditures according to established procedures; verify proper authorization, account codes and availability of funds for requisitions; post to proper computerized account and process as appropriate.
• Monitor and maintain account balances; prepare related reports as assigned; maintain a variety of files.
• Interpret, explain and apply appropriate rules, regulations and practices; provide information to District employees, vendors and others.
• Reconcile account balances and bank statements.
• Perform related duties as assigned.

• Sensitive to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and the community-at-large.
• Any combination equivalent to: Graduation from high school supplemented by college-level course work in accounting and two years experience in the preparation and maintenance of payroll, accounts payable or other financial records.

• Knowledge of governmental accounting standards and practices.
• Windows XP, Excel, and Word proficiency.
• Experience doing journal entries to a general ledger, and reconciling.

Regular, full-time, 12 months per year position. Starting monthly salary: $2,868; Range: $2,868 to $3,489 (5 steps). District-assisted health and welfare coverage for employee and dependents includes medical, dental, and vision. District-assisted life, accident and income protection insurance is provided for the employee only. Must become a member of the California School Employees Association (CSEA) and the Public Employees' Retirement System (PERS). The District pays the classified employee's contribution to PERS.

All applicants must provide the following items in order to be considered in the initial screening:



It is the applicant's responsibility to be sure that all required materials are in the Human Resources office by 5:00 p.m. on the final filing date (1/27/05). Submit all application materials together. Applicants submitting incomplete application packets cannot be considered.

All documents included in your application file become the property of the college and will not be returned. Your file for this opening will not be considered for future openings.

It is the policy of the Hartnell Community College District that no person shall be discriminated against in any employment procedure on the basis of race, color, national origin, ancestry, religion, sex, sexual orientation, age, marital status, Vietnam-era veteran status, or disability. The College actively seeks applications from candidates who have multi-cultural experience. Contact the Office of Human Resources and Staff Diversity if you need any special accommodations to complete the application process.