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Financial Information Subcommittee

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Hartnell College - CAB209 - 411 Central Avenue, Salinas, CA 93901
June 28, 2012 at 3:00PM
I.Chair(s)

Al Muñoz, Administration
Joanne Trevino, Classified Senate

II.Attendee(s)

Matt Coombs, IT
Maria Lozano, VP Finance, ASHC
Eric Price, CSEA
Ann Wright, HCFA
III.Guest(s)

None
IV.Supporter(s)

Laura Warren
V.Adjournment

4:43 p.m.

Agenda #1

Topic:Approval of Agenda
Presenter:Al Muñoz
Summary of Agenda Item:Agenda was approved with no changes.
Action(s) required:
Responsibilites:
Deadline(s):

Agenda #2

Topic:Approval of Minutes
Presenter:Al Muñoz
Summary of Agenda Item:Minutes from previous meeting were approved with no changes.
Action(s) required:None
Responsibilites:None
Deadline(s):n/a

Agenda #3

Topic:Latest News on State Budget
Presenter:Al Muñoz
Summary of Agenda Item:Al provided the members with a copy of a letter from Scott Lay discussing the current year versus next year's budgets. Student fee shortfall has not changed; 70% are qualified for the BOG waiver. Discussion ensued.

With regard to the 2012-13 budget, Al informed the committee that the college will receive $32.3 million for the fiscal year. Discussion followed pertaining to revenue and expenditures. Further discussion followed related to the Governor's tax initiative.

State mandated costs were brought up and Al provided a brief explanation and said that currently the college pays a vendor approximately $6,000 per year to come up with the reimbursement that is submitted to the state. The college can either continue in that manner or take the option of receiving a set dollar amount per FTES; exploring the best alternative for the college.

Discussion turned to the 50% obligation. Al stated that at this time he did not have more than was brought forth at the last meeting.

Al provided the college's financial statement through May 31, 2012, and briefed the committee on the items contained therein.

Action(s) required:None
Responsibilites:None
Deadline(s):n/a

Agenda #4

Topic:IT update
Presenter:Matt Coombs
Summary of Agenda Item:Matt explained that he is currently working with ecollege to find out what they are going to do to help us export content but as of the meeting date, ecollege had not yet provided a proposal. Matt believes they are willing to not charge the full $100,000. Matt stated that he believes the cost will be about $50,000. Etudes will charge half of their amount the first year. Al pointed out that the savings could benefit instructional materials.

With regard to Novell, Matt stated that the end of life will be by December 31, 2012 and will represent a savings in 2012 of approximately $40,000. The decision of what will be used in place of Novell will be left to the college community. Finally, Matt pointed out that training will be critical during the move from Datatel to Kuali.
Action(s) required:None
Responsibilites:None
Deadline(s):n/a

Agenda #5

Topic:Budget Review Committee
Presenter:Al Muñoz
Summary of Agenda Item:Al informed the committee that he recently sent an email to the collective bargaining groups, etc., in order to pull some names together to form a committee who will begin meeting for the purpose of looking at where we want to go as an institution with regard to the budget. Radical changes will have to be looked at in order to reduce the college's budget. Phoebe put together guidelines that were done back in 09-10 containing 15 bullet points. Al will work on providing that guide to everyone.

Ann commented that the college has to look at how it does business. Further, she stated that student success is going to entail a big change. More counselors will be required but there is a question of how that will be accomplished. The students are going to be pushed through as fast as possible. Al further commented that one of the expenditures the college will have to look at is in the area of professional experts.
Action(s) required:Obtain bullet point guide from President's office.
Responsibilites:Al Munoz
Deadline(s):n/a