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Resource and Allocation Committee

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Hartnell College - CAB 112 - 411 Central Salinas, CA
February 8, 2012 at 3:00PM
I.Chair(s)

Phoebe Helm, HC
Ann Wright, HCFA

** DRAFT MINUTES **
II.Attendee(s)

Eric Price, Classified Senate
Francisco Estrada, ASHC
Marchie Wiebusch, CSEA
Al Munoz, Mgmt.

III.Guest(s)

Melissa Stave
IV.Supporter(s)

Laura Warren
V.Adjournment

4:40 p.m.

Agenda #1

Topic:Approval of Agenda
Presenter:Ann Wright
Summary of Agenda Item:Agenda approved unanimously.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a

Agenda #2

Topic:Approval of Minutes from 11/19 and 12/14 meetings
Presenter:Ann Wright
Summary of Agenda Item:Draft Minutes from 11/9/2011 meeting approved unanimously with no changes.

Draft Minutes from 12/14/2011 meeting approved unanimously with no changes.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a

Agenda #3

Topic:Public Comment
Presenter:Phoebe Helm
Summary of Agenda Item:Discussion regarding whether the RAC must be in compliance with the Brown Act. Eric requested that research be done in this regard. Additionally, Francisco requested that the members of student senate receive training so they may understand the Brown Act as well ensure compliance if so required.

Phoebe pointed out that if the RAC must be compliant with the Brown Act, there is no need to approve the agenda at meetings since once published, changes cannot be made.

Action(s) required:In response to Eric's request, legal counsel will be asked to provide resolution; this information to be brought to next meeting.
Responsibilites:Phoebe Helm
Deadline(s):Next meeting

Agenda #4

Topic:Unfinished Business item 1: Schedule reports of findings to implement next year's planning.
Presenter:Ann Wright
Summary of Agenda Item:Program planning and review is in full swing and should be reporting to the FIS very soon. Potentially, reports could be available in March. Al stated there was a meeting three weeks ago with the deans and, in the near future, he and Suzanne Flannigan will be meeting in order to review needs and set priorities. Additionally, Al will be working with the managers and VPs outside the curriculum area to review their budgets and find out what their needs are for next year.

Relating to the budget triggers, Al reminded the committee that it will be difficult to get a good handle on anything until the summer.

Action(s) required:
Responsibilites:
Deadline(s):

Agenda #5

Topic:Unfinished Business item 2: Efficacy of Shared Governance
Presenter:Ann Wright
Summary of Agenda Item:Currently there is difficulty with committees not functioning as they should. Currently working through the process so we have committees that are involved in facilities planning, personnel needs, and enrollment management. Phoebe stated her belief that we (RAC) want people to understand why we take the positions we take. Ann would like the hiring committee to attend the next meeting.

Lengthy discussion of Shared Governance survey and whose responsibility it would be to put it together and administer it. It was agreed that Phoebe would forward questions to Ann. Ann stated she believes the survey could be sent out by the end of February.

Phoebe then stated she would send a note to the managers reminding them that if they are serving as a co-chair of any shared governance committee(s), their staff member will serve as a note-taker.

Currently the membership for all Shared Governance committees on the website is outdated.

Action(s) required:1. Put together questions; send to Ann for review and editing.

2. Work with AIS to produce a survey using SurveyMonkey.

3. Contact chairs/co-chairs of all committees and update committee membership area of the Shared Governance website.

Responsibilites:1. Phoebe Helm
2. Ann Wright
3. Laura Warren
Deadline(s):ASAP

Agenda #6

Topic:Unfinished Business item 3: RAC Membership
Presenter:Ann Wright, Phoebe Helm
Summary of Agenda Item:Discussion regarding the number of current RAC members and if membership should be larger. Phoebe stated that this RAC is one of the smallest she's seen to which Ann responded that the committee might make better decisions if there were more participants in the process. Further discussion ensued; no action taken.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a

Agenda #7

Topic:Next meeting
Presenter:Ann Wright
Summary of Agenda Item:1. Ask the Faculty Hiring Committee to present at the next RAC meeting.

2. Time the survey so results are available in time for the next RAC meeting.
Action(s) required:As above.
Responsibilites:Ann Wright
Deadline(s):ASAP