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Resource and Allocation Committee

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Hartnell College - 411 Central Avenue, CAB112, Salinas, CA 93901
November 28, 2012 at 3:00PM

Willard Lewallen, Administration
Ann Wright, HCFA


Dale W. Fuge, L-39
Joanne Trevino, Classified Senate
Matt Coombs, Administration/IT

David Beymer, FTFHC/PE
DJ Javier, Business Office
Kelly Locke, Faculty
Kathy Mendelsohn, Faculty
Al Muñoz, FIS Co-Chair/Administration/Business Office
Cheryl O'Donnell, Faculty
Melissa Stave, Faculty


Laura Warren

4:30 p.m.

Agenda #1

Topic:New Reports: Full-Time Faculty Hiring Committee report
Presenter:David Beymer
Summary of Agenda Item:David Beymer provided handouts to the attendees which outlined faculty hiring information. After explaining the charts in detail, David spoke about the need for six new hires in order to meet obligation assuming there are no more retirements by April 1st. David then asked how Administration would like to receive the information regarding the needed positions; Dr. Lewallen recommended a prioritized list. David wrapped up by confirming the FTF Hiring Committee will put together the prioritized list as soon as possible for delivery to RAC for review and recommendation at its next meeting.
Action(s) required:Compile a prioritized list of need and deliver to RAC for review & recommendation at next meeting.
Responsibilites:David Beymer
Deadline(s):Dec. 12, 2012

Agenda #2

Topic:New Business: Review of Administrative Procedure re Catastrophic Leave
Presenter:Ann Wright
Summary of Agenda Item:Ann provided a copy of the draft Catastrophic Leave Program Administrative Procedure and stated the Board has done the first reading which enabled its development; the second reading will be done at December's meeting. Ann asked how the process is completed. Dr. Lewallen expressed that in his experience he has never seen a committee administer the program; HR has the expertise and knowledge to administer. He also stated that if a committee was agreed to, he is fine with that decision. Kathy Mendelsohn asked if there would be a process for rebuttal in the event a person requesting CL is turned down. Discussion followed. Al then spoke about the importance of maintaining employee confidentiality. He pointed out that the college must protect employees' rights and privacy; in a committee setting it is possible that personal information might inadvertently come out which could then allow a cause of action against the college. Dr. Lewallen stressed that it is important to put the program in place. He added that he is supportive of instituting an appeals process.
Action(s) required:Take out reference to committee; draft an appeals procedure; and bring to next RAC meeting for review.
Responsibilites:Ann Wright
Deadline(s):Dec. 12, 2012

Agenda #3

Topic:Unfinished Business: Solar Project at Alisal Campus
Presenter:Willard Lewallen / Al Muñoz
Summary of Agenda Item:Al provided a copy of a presentation related to the finance options and general fund estimated savings for a solar project at the Alisal campus. Dr. Lewallen stated that there is potentially a $6 million savings to the general fund over 25 years - approximately $200,000 per year - should the project move forward. The solar project is a rare opportunity and should be considered an investment in the institution's future. The construction cost is about $2.5 million and the college has sufficient money within the capital projects fund for the project. Further, Dr. Lewallen stated that the project was presented at the November 27 Board meeting and he believes there is support to make the project happen. Additionally, the savings realized would be specifically earmarked. Ann asked Dr. Lewallen if the Board expressed any concerns; Dr. Lewallen mentioned there might be a concern that the college is using such a significant sum at one time. Al expressed his confidence in the college's future cash flow and that due to income from rental properties, etc., the capital projects fund should be replenished within six years.
Action(s) required:n/a

Agenda #4

Topic:New Business: Classified Position - Maintenance Worker (informational)
Presenter:Willard Lewallen
Summary of Agenda Item:Discussion related to the Maintenance Worker position. Dr. Lewallen stated that every position that comes forward will be examined; the college will not automatically be back-filling positions; and justification is necessary. Al added that currently the paperwork is in process to fill the position.
Action(s) required:n/a

Agenda #5

Topic:New Business: Strategy to review vision and mission of the college
Summary of Agenda Item:David Beymer volunteered to assist in whatever way he can related to this topic.
Action(s) required:Discuss at next meeting
Deadline(s):Dec. 12, 2012

Agenda #6

Topic:New reports: Shared Governance retreat report
Summary of Agenda Item:
Action(s) required:Discuss at next meeting
Deadline(s):Dec. 12, 2012