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Resource and Allocation Committee

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Hartnell College Board Room - 411 Central Salinas, CA
November 3, 2008 at 4:00PM

Ann Wright
Phoebe Helm

Ann Wright, Phoebe Helm, Kelly Locke
Members not present: Margie Wiebusch, Lourdes Sanchez, Richard McGrath, Gina Rauchenstein


Diana Bergado/Rachell Summers

5:00 pm

Agenda #1

Presenter:Ann Wright
Summary of Agenda Item:NOTE: At this time, Ann Wright emailed highlights of RAC meeting to campus community. Online meeting minutes had not yet been esbalished. Rachell Summers has captured those highlights here:

Informal organizational discussion ensued.
Questions discussed were: Discussed date/time change; discussed having members send alternates; what and how do we take the lead, ask for reports and what is the flow of information; does this committee disburse information to the general community from other committies; how do we communicate?

There was discussion of a need to develop a Master Calendar for decisions, timelines such as Budget, cycles of other activities.

Dr. Helm suggested pulling together the Hiring Committees to review the interim positions (Liz Estrella, Estaban Soriano)

Dr. Helm suggested meeting for 2-3 hours on November 17, 2009 (or prior to December 2, 2008).
Have the Reorganization Committee meet with RAC and include Barbara Yesnosky, Terri Pyer and review costs on positions. The Organization Chart needs to be updated with names/changes.

Have the Reorganization Committee report the status on the reorganization and how it is working; Report what positions are filled, and expected dates of hire for unfilled positions; Have MISA involved in the meeting/discussion

Also have the Transformation Committee meet with RAC to discuss Phase I of Reorganization to check in and discuss where are we on transforming, whether we are on track. Discuss if everything fits (new positions) and what is the cost of those positions. Is the reorganization working the way we intended and what has been completed.

Meet for Phase 2, Technoloogy, Human Resources, Business Office, new alignments, etc. Gary Hughes to report on Tech Supervisor for AID, Fiscal Plant Planning, Bond Fund Planning.

Action(s) required:Update Organzational Chart
Provide budget information on position changes
Set up meeting with Reorganization Committee and Transformation Committee
Responsibilites:Terri Pyer to update Organizational Chart
Barbara Yesnosky to supply budget information on position changes
President\\\\\\\'s Office to set up meetings with Reorganization Committee and Transformation Committee.