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Resource and Allocation Committee

Print View Resource and Allocation Committee Minutes
Hartnell College Board Room - 411 Central Salinas, CA
September 9, 2009 at 3:00PM
I.Chair(s)

Ann Wright, Chair

NOTE: These minutes were approved at the combined RFC meeting on October 14, 2009.
NOTE: This was a combined meeting of the Resource Allocation Committee (RAC), Financial Information Sub-Committee (FIS), and Cabinet members.
II.Attendee(s)

Please see last agenda items for RFC members present at this meeting.
*For voting purposes of motions at this meeting RAC members present: A.Wright,
A.Cortes, Dale Fuge, Kelly Locke, Langston Johnson, N.Shur, M,Wiebusch
III.Guest(s)

None
IV.Supporter(s)

Rachell Summers
V.Adjournment

4:48 pm

Agenda #1

Topic:Approval of 8/26/2009 minutes
Presenter:Ann Wright
Summary of Agenda Item:A motion was made by Kelly Locke to accept the minutes of the RFC meeting on 8/26/2009 as written, Langston Johnson seconded. All were in favor. NOTE: It was decided that it was appropriate for all RFC members present to vote on approval of minutes. (not just RAC members)
Action(s) required:None
Responsibilites:None
Deadline(s):Not applicable

Agenda #2

Topic:Pod Reports
Presenter:Carole Bogue-Feinour, Greg Peterson
Summary of Agenda Item:Carole reported that the Pod training is going very well. The cluster group questions have been of a wide variety of questions. It has been helpful to have support staff at the meetings with the cluster leaders. At this time the Pod leaders are in training mode, so the output is minimal. They have just moved into their new offices.

It was noted that the Pod leader trainings are open to anyone who is interested to attend. This would include any administrators as well as faculty and staff. A schedule has been posted and the next training is on 9/11/2009, Student Conduct, grievances, procedures to address student misconduct.

Gary Hughes has developed the email listserves for the cluster groups. Jennifer Fellguth volunteer to take on the upkeep of the lists.

It was noted that RAC should think about a review process of the clusters. A shared governance group met this summer to put together the clusters, so it was recommended that RAC get feedback from that group on a review process.

There was a suggestion that maybe RAC wasn't the appropriate review committee and suggested that the Cabinet would be more appropriate. Phoebe said she would discuss with Cabinet.

There was discussion of when there needs to be a review of the Pods. A suggestion was mde that Spring would be a good time for review.

In summary of Pod leader training:
1. It is going well, 15-20 people have attended at each of the 4 trainings that have already occurred.
2. There is a need to streamline the administrative pieces. Cabinet will discuss and report back.
Action(s) required:Cabinet to report back to RFC on Administrative pieces of Pod leaders (i.e. reviews)
Responsibilites:Phoebe Helm
Deadline(s):October/November

Agenda #3

Topic:Spring Schedule
Presenter:Greg Peterson, Carole Bogue-Feinour
Summary of Agenda Item:Greg gave an overview on the Spring Schedule. In planning the Spring Schedule, Greg said that they realized there would be less FTES and made allowances for that, as well as for growth. With what information was known from the state, schedule was planned at 86% of full schedule. But, it was also known that something might hit in November, but details are not known. So guaranteed schedule was made up of 77% of full schedule, with shadow classes ready to be opened if further cuts were not made by State.

Pod leaders will work with fculty to start at 77% of full schedule. If no cuts in November, then we will open classes to 86%.

The schedule is open to Pods and faculty internally, then it will be published.

Priorities from Chancellor's office is Transfer, Basic Skills, Workforce (these are even, not a hierarchy).

Greg said there will be a timeline for the schedule on the R-drive, in a folder called Scheduling Office. He also will send an email to "all" with an attachments, so that all Hartnell employess can have access to this information.

Action(s) required:None
Responsibilites:None
Deadline(s):None

Agenda #4

Topic:ALC Redesign Team Report Back
Presenter:Jennifer Fellguth
Summary of Agenda Item:A request was made for the original members to come back together and discuss ALC Redesign.

Mike Thomas and Jennifer Fellguth spoke with English lab/instructors.

On the R-drive there is a referral form from the English department for students to take the English Lab.

Shannon McCann was going to talk with Math/Science Lab/instructors
Mike Thomas was going to talk with Computer Lab/instructors.

There would be a more complete report on 10/14/2009
Action(s) required:Meetings with English Lab, Math Lab, Computer Labs/instructors
Responsibilites:ALC Redesign team
Deadline(s):10/14/2009

Agenda #5

Topic:Course Schedule Publishing/Marketing Update
Presenter:Greg Peterson
Summary of Agenda Item:Greg reported that the bulk mailing cost of the schedule is $22,000/per year.

There was discussion of ways to reduce this cost. Ideas included:

1. Postcard to let community know that they can access the scehdule on line.
2. Keep printing schedule as is
3. Sell catalog in Bookstore
4. Sell pages in catalog/schedule to programs
5. Keep in mind the greening of the campus

A motion was made to send an English only postcard instead of schedule for Spring 2010.

Nancy Schur Seconded the motion.
Discussion of motion: Question was asked who has time to develop the postcard. Terri Pyer said that she could prepare one within a month. A committee of Terri Pyer, Greg Peterson, Mary Dominguez, Linda Guttierez, and Belen Gonzalez would work on this.

RAC members voted on this motion: 5 ayes (Ann Wright, Armando Cortes, margie Wiebusch, Nancy Schur, Phoebe Helm, 1 no (Langston Johnson). Please note Dale Fuge, Kelly Locke were not present for the vote
Action(s) required:Preparation of postcard
Responsibilites:Terri Pyer, sub-committee noted above
Deadline(s):October/November

Agenda #6

Topic:CALL Building Update
Presenter:Gary Hughes
Summary of Agenda Item:1. Furniture is nearly selected
2. Early next week, it should be completed.
3. Construction changes have been decided. There have been many walk-throughs of CALL building
4. Hardware, PBX, phones are in Damon Felice's area and are ready to purchase.
The Student Services One-stop is close to being on schedule.
1. Student Services area furniture will be ordered
2. Timeline to move people in will be prepared.
Gary Hughes noted that there was an extraordinary involvement by everyone who will be in the building

Gary noted that the high fidelity room took a lot of work. Moving the nursing department is the priority. Other areas will be phased in over time.

There was a question of who else would be in the CALL building. Gary said that those decisions are on hold until the other moves are done. Swing space needs to be looked at. Decisions will be made through shared governance process.
Action(s) required:None at this time. Ongoing updates.
Responsibilites:Gary Hughes
Deadline(s):Ongoing updates.

Agenda #7

Topic:Budget Update
Presenter:Barbara Yesnosky
Summary of Agenda Item:Phoebe said that she will work with Terri Pyer and the unions to set a date for drop dead date for unions finalized negotiations.

CSEA has met its goals
L-39 still needs to finish negotiations
HCFA still needs to finish negotiations

It was agreed that RFC wanted to see a presentation of the budget before it goes to the Board.
Action(s) required:None
Responsibilites:None
Deadline(s):None

Agenda #8

Topic:Attendance of RFC (combined RAC/FIS/Cabinet) at 9/9/2009 meeting
Presenter:
Summary of Agenda Item:RAc members: Ann Wright, Armando Cortes, Dale Fuge, Kelly Locke, Langston Johnson, Margie Wiebusch, Nancy Schur, Phoebe Helm

FIS members: Al Munoz, Armando Cortes, Beverly Grova, Larry Adams

Cabinet members, Gary Hughes, Greg Peterson, Liz Estrella, Jennifer Fellguth, Terri Pyer, Beverly Grova (FIS member), Paulette Bumbalough
Action(s) required:None
Responsibilites:None
Deadline(s):None