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Resource and Allocation Committee

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Hartnell College Board Room - CAB 112
October 25, 2010 at 3:00PM
I.Chair(s)

Phoebe K. Helm
Ann Wright

DRAFT MINUTES to be approved at the 11/10/2010 meeting.
II.Attendee(s)

Phoebe Helm, Ann Wright, Langston Johnson, Kara Lyman-Singleton, Paul Chen, Nancy Schur
III.Guest(s)

Kelly Lock, Melissa Stave, Cheryl O’Donnell, Jennifer Fellguth, Terri Pyer, David Beymer
IV.Supporter(s)

Laura Warren
V.Adjournment

4:30 p.m.

Agenda #1

Topic:Full-Time Faculty Hiring Committee
Presenter:David Beymer
Summary of Agenda Item:David Beymer, representing the hiring Committee, presented a report entitled “FTF-Hiring Committee Chart with Department Combos” and a spreadsheet entitled “2010-2011 Full-Time Faculty Hiring Committee Chart with Factors.” David explained the categories and headers as well as pointed out the key on the back of the document. David expressed that right now, of eighty-eight (88) members of faculty, twenty-one (21) are eligible for retirement which means that they are at least fifty-eight (58) years old and have at least ten (10) years of service in the college. At the end of next school year that jumps up to twenty-six (26). Our potential for some people being devastated by retirement is strong.

After presentation of the reports, there were many comments and much discussion about the number of faculty to be hired over the next three (3) years. Nancy commented that a decision needs to be made regarding how many positions we are going to hire on an early basis so marketing can be done to universities which will enable us to catch those new graduates.

Phoebe then asked if what the Committee wants is to make the recommendation that we give strong consideration to hiring twenty-one (21) faculty over the next three (3) years and that the Committee look at this data to figure out how many are planned and where. The collective response to the question was “yes.” Phoebe further stated that she would like to have the hiring decisions made in November so we would be able to know what has to be and what could be in the budget. More discussion ensued and Langston stated that in order to move this item along, the Committee would like to accept the recommendation and asked if the Committee should make a motion. Langston further commented that the Committee has done an excellent job of doing research and bringing forth the recommendation and developing what will be looked at as a three (3) year plan for increasing full time faculty, and he motioned that at the second meeting of each term, the Human Resources part of the Technology, Human Resources, and Facilities Full-Time Faculty Hiring Committee present a summary of employees by group to the RAC. Nancy seconded the motion. No further discussion. All in favor; none opposed; no abstentions. Motion passed.

Ann requested a motion to accept the report and the recommendation of the Faculty Full-Time Hiring Committee. So moved and seconded. Call made for questions; discussion ensued.

Motion was made to accept the report for the recommendation of twenty-one (21) hires over three (3) years and recommending ten (10) hires for this year. No further discussion. Call made for questions. No questions. All in favor; none opposed; no abstentions. Motion passed.
Action(s) required:Human Resources (as part of the Technology, Human Resources, and Facilities Full-Time Faculty Hiring Committee) will present a summary of employees by group to the RAC.
Responsibilites:Terri Pyer
Deadline(s):Second meeting of each term

Agenda #2

Topic:Ranking
Presenter:
Summary of Agenda Item:Phoebe began by stating as not to interfere with this item but to give a broader picture, everyone should attempt to go forth and take real responsibility for educating the people we are all representing. She went on to say that we do have Kent Stephens and others to answer some of the questions about what is happening out there in the budget. We can look at what that means for hires. The IT report will be considered by that time so the Committee can also look at those recommendations. Phoebe stressed that she is comfortable recommending five hires (5). These five (5) positions are in the current budget.

Langston offered a motion that the Committee members provide a ranking of their own choosing of the twenty-one (21) faculty over three (3) years by discipline or by grouping so that the Committee has some idea of criticality. Nancy seconded the motion. No further discussion. All in favor; none opposed; no abstentions. Motion passed.

In order to provide assistance to members, Terri informed the Committee there is a Position Control document available to everyone on the "R" drive. Terri requested, however, that anyone wishing to use this report let H.R. know since there is an in-process document which is updated monthly and the document on the "R" drive may not be the most current.
Action(s) required:Provide a ranking of the twenty-one (21) faculty hires over three (3) years.
Responsibilites:All in committee
Deadline(s):11/4/2010