> Home > Shared_governance > Committees > Technology > Minutes_view

Technology, Human Resources and Facilities Planning

Print View Technology, Human Resources and Facilities Planning Minutes
Hartnell College Library, FRC Training Room L116
October 22, 2008 at 3:00PM
I.Chair(s)

Eric Price

II.Attendee(s)

Ali Amercupan, Bruce Brandt, Barbara Durham, Neil Ledord, Peggy Mayfield, Dyan Miller, Terri Pyer, Jim Riley, Dan Teresa, Ron Waddy, Barbara Yesnosky

Absent: Gary Hughes, Alex Edens, Sandra Fernandez, Jerri Nemiro, Counseling-vacant
III.Guest(s)

IV.Supporter(s)

Joanne Pleak
V.Adjournment

5:00 p.m.

Agenda #1

Topic:Motion to Approve Minutes of October 8, 2008 Meeting
Presenter:Eric Price
Summary of Agenda Item:A motion was made by Eric Price, seconded by Neil Ledord, to approve the minutes from the October 8, 2008 meeting.
Action(s) required:This motion passed unanimously.
Responsibilites:
Deadline(s):

Agenda #2

Topic:Committee Membership Formulation
Presenter:Gary Hughes
Summary of Agenda Item:Dan Teresa attended the meeting and will be representing the Physical Education (PE) area. This appointment will be brought forward to the Academic Senate for action/approval.
Action(s) required:
Responsibilites:
Deadline(s):

Agenda #3

Topic:Chair Selection
Presenter:Jim Riley
Summary of Agenda Item:A motion was made by Jim Riley, seconded by Neil Ledford, to appoint Gary Hughes as committee chair.
Action(s) required:This motion was passed unanimously.
Responsibilites:
Deadline(s):

Agenda #4

Topic:Review of Shared Governance Model
Presenter:
Summary of Agenda Item:A discussion followed regarding how the sub-committee would relate to the new construction on campus. Barbara Durham, who is a new nursing faculty, and not yet familiar with the processes, is concerned that faculty will be left out and not informed about when classrooms are remodeled. Damon Felice said that all construction involves participation of all Hartnell members under our Shared Governance Policy, which include administrators, faculty, staff, and students to make decisions. There was a question on support of the institutional research office with providing support for data and information to the committee. This will have to be further discussed.
Action(s) required:
Responsibilites:
Deadline(s):

Agenda #5

Topic:Review of Committee Outcome/Products
Presenter:Eric Price
Summary of Agenda Item:Eric Price pointed out to the committee that the Technology, Human Resources, and Facilities Planning Committee would have a Technology Work Group that would update the Technology Master Plan annually, review & update the Five Year Facilities Plan; update & prioritize proposals for contruction projects w/resources; and finnaly, review & update policies and procedures for technology usage. There will be more discussion to follow for review and update of the annual Human Resources plan.

Neil Ledford wanted to know, "Do we need sub-committees to work on updates and review?" Eric Price did say that they will be following the model from the Committee Handbook, but didn't know how much they will be doing with Human Resources in regards to review & updating their annual HR resources plan and budget. Terri Pyer, Interim Director, said that she doesn't feel HR fits with this committee and wanted to know what HR's part will be in the particpating in this committee. This will have to be discussed at the next meeting after Gary returns.

Action(s) required:Human Resources participation in the Technology, Human Resources and Facilities Planning Committee.
Responsibilites:
Deadline(s):

Agenda #6

Topic:Campus Lighting/Emergency Phones on campus
Presenter:Eric Price
Summary of Agenda Item:Campus lighting was another topic of discussion. The new light project will happen over the Christmas break. Contractors will be trenching and pouring footings. The new lighting project has 10 ft. poles/100 watt bulbs. This plan is to make Hartnell campus a safe place and is based on the Hartnell College Salinas Valley Vision 2020 Project from the evening students who were interviewed. Dan Teresa asked, "What about the idea of fencing the campus?" Students can be escorted by security if they are afraid to walk to their cars at night. Peggy Mayfield, lead Librarian also commented that, "Central Park is very dark. The lighting is terrible, maybe someone should talk to the city?" Ron Waddy said, "What about having emergency phones on campus a blue phone to dial 911?" Damon said we would have to talk to an electrical engineer about wiring phone on campus.
Action(s) required:
Responsibilites:
Deadline(s):

Agenda #7

Topic:Alisal Campus
Presenter:Eric Price
Summary of Agenda Item:Barbara Durham, nursing faculty wanted to know what programs are going into Alisal Campus. From the Academic Senate standpoint they need to know what is going on. Eric Price said there are changes in nursing but they do not know anything yet. Damon said that the goals of the whole AG construction is to have general education classes to meet the needs of the community at the Alisal Campus, similar to the main campus. Teaching philosophies change and it all seems simple and flexible that may or may not change.
Action(s) required:
Responsibilites:
Deadline(s):

Agenda #8

Topic:TMI Guest, Damon Felice updates the construction on campus
Presenter:Damon Felice
Summary of Agenda Item:Damon Felice, TMI Project Director was invited to update the committee on all of the Hartnell construction projects that are funded by Measure H as listed.

*Leadership in Energy and Enviromental Design (LEED): The idea of the Leadership Environmental Design is that it will be recognized by everyone. "Going Green" needs to be embraced by everyone and is in fact an investment in the future of the college. There are different levels of going green.

*CAB Bldg.(Classroom Administration Building): How is the CAB refresh funded? The CAB building is 50% funded by state and 40% by the bond. Refresh #1: new flooring, white boards and chairs; Refresh #2: goal is to refresh rooms C217, C219, C273, C363, C377, C379, and C381 during the Christmas break. A committee of stake holders to participate in this effort is now trying to be formed.

*CALL bldg. (Center for Assessment and Lifelong Learning): The CALL building just had its first coat of paint and is within 3-4 weeks from completion. There is a delay with subcontractors in completing other jobs in the building, but we hope to be occupying the new building in June 2009.

*LANDSCAPING PROJECT between Library and CALL Bldg.: This project is on hold due to the winter weather. When the work is started it will only take six (6) months to do. This landscaping project will tie the corner of 411 Central Avenue together with the LRC, CALL building and the College Center.

*OLD LIBRARY (Home of new Science Bldg.): An Initial Project Proposal (IPP) will be submitted for the science building. The IPP Team will consist of stake holders. The new science building will be a certified green building.

*COLLEGE CENTER: This revitalization project is expected to be completed in June of 2009 with wireless connections. The College Bookstore is moving to the east side of the building. The moat between the College Center and the CAB building will be taken out. This will open that side up making it easier to enter the building. Proposal (RFP) 2008-2028 will include an upgrade of the Student Senate Office, a conference room and there will be a controlled game room. The entrance and flow of the building will connect as they create a lounge area to eat and have computers available. This will be a climate controlled area.

*KITCHEN AREA: The area will be refreshed and be well lighted. In the kitchen area finishes will be changed. When the cafeteria is closed there will be a coffee bar in the corner for after-hour operation. There will be more flexibility in this building and the project should be completed by June of 2009.

*STEINBECK HALL: We will be losing 700 hundred sq. ft. of the Steinbeck Hall, although the use of the room is minimal in this area. Areas will be closed off as they work.

*HCC116 (Hartnell College Center): This room will be the new faculty lounge. The room will have a ceiling design of wavy tiles in to give the room a modern feel and something different. Behind this room will be a new communication room.

*P.E. (Physical Education Dept.): This new design plan of this area is part of Phase I and will start May 2009 and end February 2010. The softball and baseball fields redesign will begin May 15, 2009. For this area they tried to create a sense of topography into areas that flow, and have areas mounded to give a more visual shape to view that makes the campus comfortable to walk through.

*PA 104 (Performing Arts): Peforming Arts Building will get new chairs as well as new carpet. This demolition will happen during the Christmas break.


*Center for Applied Technology (CAT): The Center for Applied Technology is located at our Alisal Campus, 1752 East Alisal Street. There are three buildings, Bldg. A, B, and C. In building A - an electrical plan of installation will be done; building B - welding functionality and special needs will need to be addressed; and building C - will be the two (2) story classroom bldg. Once CAT Center is completed the Technology Bldg. located on the main campus will be demolished.

*CLASSROOM PROJECTS: Barbara Durham, nursing faculty is concerned about "How much full-time faculty inolvement in the planning of these remodels?" Damon said that these rooms were loooked at by those faculty who use these rooms. This was the decision that was made. Barbara said that she doesn't teach in these room, but felt that as part of the academic senate there should be a consensus. Ron Waddy was concerned that when they return from fall break after the first refreshing project there was so much disruption. Damon apoligized for that. He stated that the Phase II project being done during the winter break will not inconvenience faculty, students or staff.

Barbara Durham said that the faculty are frustrated with the leaking ceilings. Why refresh the room is you are not able to fix leaks in the building"? This was discussed in an Academic Senate meeting. Ron Waddy also commented that there are two wall panels in a classroom that are rotted out and that this is a common sight in the CAB building. Damon Felice said these rooms will be new rooms when they are finished. Comment: The rooms may be new, but the point being made is what about the ceilings?

Damon Felice explained to the committee that the process of remoldeling or refreshing takes time. It is essential to select the architecture firm, visit sites such as Cal Poly and Stanford to build the right facilities. We should be submitting IPP's every year to help the college remodel and keep building updated. Any ideas for refreshing areas should be brought to this committees attention.


Action(s) required:
Responsibilites:
Deadline(s):

Agenda #9

Topic:Adjournment and Next Meeting
Presenter:Eric Price
Summary of Agenda Item:The meeting was adjouned at 4:30 p.m. The next meeting scheduled for November 12th is cancelled and will be held on Wednesday, November 19, 2008 at 3:00 p.m. in the FRC Traing Room in the Library.
Action(s) required:
Responsibilites:
Deadline(s):