> Home > Shared_governance > Committees > Financial > Minutes_view

Financial Information Subcommittee

Print View Financial Information Subcommittee Minutes
Hartnell College - 411 Central Avenue (CAB-112), Salinas, CA 93901
January 10, 2013 at 3:00PM
I.Chair(s)

Alfred Muñoz, Administration
Joanne Trevino, Classified Senate (absent)
II.Attendee(s)

Matt Coombs, Administration/IT
Wayne Ross, ASHC
Melissa Stave, PE
Ann Wright, HCFA
III.Guest(s)

None
IV.Supporter(s)

Laura Warren
V.Adjournment

4:50 p.m.

Agenda #1

Topic:Approval of agenda
Presenter:Alfred Muñoz
Summary of Agenda Item:Time was given to review agenda for content.
Approved with no changes.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a

Agenda #2

Topic:New Business: Safety measures and how to pay for them
Presenter:Alfred Muñoz
Summary of Agenda Item:Al stated that Joseph Reyes has reported that the "in-building notification" project has been completed and tested; installation at Maintenance Building and Athletic Field House upcoming. Joseph was also asked to look into the the ability to lock classrooms from the inside; found the cost to be approximately $90,000; will be completed by Spring Break. Discussion ensued. Al stressed that any locked classroom doors would be accessible from the outside by those with master keys, i.e., campus security. The college is also looking into acquiring and installing a swipe system, however, this is costly and could potentially exceed $1 million in cost. Further discussion followed.

Wayne Ross then asked if students could be informed by written notice when paying fees at the cashier's window to instruct them on ways they can receive security-related information. Al stated that it was recommended to faculty to bring it up in the classroom; Ann Wright added that it was suggested to instructors that they add this information to their syllabi. Wayne commented that two of his instructors shared this information in two of his classes.

Matt Coombs then said that the AlertU system currently in use limits the number of characters that can be sent via text messaging and IT is looking into another system which is more sophisticated and allows more characters to be sent. He mentioned that once a cost is determined, specific information will be brought before FIS and RAC for recommendations.
Action(s) required:None
Responsibilites:n/a
Deadline(s):n/a

Agenda #3

Topic:New Business: Budget calendar
Presenter:Alfred Muñoz
Summary of Agenda Item:Al provided a handout to the group entitled Draft Budget Development Calendar. Further, Al told those present that according to Board policy, a budget development calendar should be provided to the Board in February and it is his intention to ensure that happens.
Action(s) required:Al will follow up with Stephanie Low related to the academic side of the budget calendar.
Responsibilites:Al Muñoz
Deadline(s):n/a

Agenda #4

Topic:New Business: Financial statement analysis
Presenter:Alfred Muñoz
Summary of Agenda Item:Al provided a one page handout summarizing the December financial statement to show FIS where the college is as compared to last year. He also told the group that the financial statement will be compiled over the next two weeks. Discussion followed.

Action(s) required:None
Responsibilites:n/a
Deadline(s):n/a

Agenda #5

Topic:New Business: Budget update
Presenter:Alfred Muñoz
Summary of Agenda Item:Al informed those present that he will be attending a Budget Workshop in Sacramento on Friday, January 18 and will provide an details at the next FIS meeting.
Action(s) required:None
Responsibilites:n/a
Deadline(s):n/a