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Resource and Allocation Committee

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Hartnell College Board Room - 411 Central Salinas, CA
March 25, 2009 at 3:00PM

Ann Wright
Phoebe Helm (not present)

NOTE: These minutes are unadopted

Langston Johnson
Ann Wright
Dale Fuge
Armano Cortes
Nancy Schur

Al Munoz, Controller

Rachell Summers

5:07 p.m.

Agenda #1

Topic:New Business - Discussion/Recommendations
Presenter:Ann Wright
Summary of Agenda Item:Topic: Reprographics.
There was discussion about the process of decisions and whether every decision made is going through shared governance.

It was discussed that there are some concerns about (1) whether there has been consideration of logistics if reprographics is outsourced to Office Depot; (2) Costs about dismantling reprographics on campus, if this is done; (3) Are the figures about savings accurate--did Hartnell reprographics have an opportunity to adjust their costs to be competitive with Office Depot?; (4) What is the implemtation plan?; (5) Are Admin staff being trained to use Office Depot as a pilot test? Or has decision been made to contract with Office Depot?; (6) Will staff/faculty be able to evaluate the services of Office Depot?; (7) Is there a central person who will be able to handle any problems encountered with Office Depot?; (8) Will Office Depot be secure for the reproducing of tests?; (9) Have the different needs of Administsration vs Faculty needs in relation to reproduction been evaluated?
Action(s) required:Al Munoz said that he will take the comments back to his department. It was also noted that the Financial Information Subcommittee will be looking at the Reprographics proposal at its meeting on Thursday, March 26, 2009.

Agenda #2

Topic:New Business - Discussion/Recommendations, Con't.
Presenter:Ann Wright
Summary of Agenda Item:The same question about process of decisions was presented for the Faculty Hiring Committee. Ann said that that Committee had met and now was not sure where to take their recommendations. Ann asked whether the Faculty Hiring Committee would submit their recommendations to RAC, or just to Academic Senate.
Action(s) required:Continue discussion of process of decisions at future meetings.

Agenda #3

Topic:New Reports
Presenter:Langston Johnson
Summary of Agenda Item:Topic: Presentation of the Program Planning and Assesment module.

Langston Johnson, in his role of Analyst, gave demonstration of the Hartnell College Program Planning and Assessment, run with CurricuNET software.

Nancy Schur volunteered to be the Beta test with the BRN (Board of Registered Nursing) self evaluation that has just been completed. She will work with Langston to upload all the information and data already complied to see how it works with the program. They will meet on April 2, 2009.

Ann Wright volunteered Biology to be the Gamma test for creating the Program Planning and Assesment as a new entry (without information previously compiled).

Launch date for campus-wide use of the Program Planning and Assesment tool is targeted for Fall 2009.
Action(s) required:N/A