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Resource and Allocation Committee

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Hartnell College - 411 Central Avenue, CAB-309, Salinas, CA 93901
March 13, 2013 at 3:00PM
I.Chair(s)

Willard Lewallen
Ann Wright

* DRAFT MINUTES *
II.Attendee(s)

Stephen Otero, CSEA
Wayne A. Ross, ASHC
III.Guest(s)

Matt Coombs, IT
Kelly Locke, Faculty
Melissa Stave, Faculty
IV.Supporter(s)

Laura Warren
V.Adjournment

4:53

Agenda #1

Topic:Approval of Agenda
Presenter:Ann Wright
Summary of Agenda Item:The agenda was unanimously approved.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a

Agenda #2

Topic:Approval of February 27 meeting minutes
Presenter:Ann Wright
Summary of Agenda Item:After brief discussion related to the 16 week calendar item, the minutes were unanimously approved as written.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a

Agenda #3

Topic:Discussion: Student Involvement Incentive for Committees
Presenter:Wayne Ross, President, ASHC
Summary of Agenda Item:Wayne Ross provided a letter to the committee members in the hopes of encouraging more student participation in various college committees. Wayne spoke about his belief that an incentive needs to be established in order to help the school meet its needs. Ideas he brought forth were a small monetary stipend or something else that could put added to students' portfolios or resumes recognizing their representation, perhaps in the form of a letter on HCCD letterhead. Discussion ensued. Melissa Stave asked if the Student Senate might add something to its bylaws regarding this incentive and mentioned that Wayne might bring it up at a senate meeting. Willard said that if a letter is desired, that would be fine. Ann then asked if the student senate bylaws currently provide for a small stipend; Mary Dominguez responded that the senate has money available. Discussion followed related to recruiting students to take part in committees. Willard said that if a stipend is to be considered, there needs to be an expectation in terms of participation. Further discussion followed. Wayne then requested that with Mary Dominguez leaving the interim Vice President position and a new Vice President soon to be taking over, the seed be planted this year and watered next year. Willard added that something could be instituted that could be done for all of the committees and workgroups whereby the chair could provide something to the students who serve. Ann added that it is good to say thank you; Willard agreed that it is good to recognize the students' contributions.
Action(s) required:No action.
Responsibilites:n/a
Deadline(s):N/A

Agenda #4

Topic:Unfinished Business: Student Affairs - New BP 4111 and AP 4111 - Posthumous Degree
Presenter:Mary Dominguez
Summary of Agenda Item:Mary advised that BP 4111 has already been reviewed and approved; no changes have been made to AP 4111. She added that a lot of colleges give posthumous degrees; it seems like a good thing to do at Hartnell; and has received a lot of support. Willard added that it doesn't happen often but can be healing for a family.

Willard moved to approve BP 4111 and AP 4111; Wayne seconded; Ann asked for further discussion. All were in favor of the approval of BP 4111 and AP 4111.
Action(s) required:To Board for final approval.
Responsibilites:Mary Dominguez
Deadline(s):April 2, 2013

Agenda #5

Topic:Unfinished Business: Faculty Hiring Update
Presenter:Willard Lewallen
Summary of Agenda Item:Willard stated that seven positions have been posted and one more is in process. Discussion followed related to committee membership.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a

Agenda #6

Topic:Unfinished Business: Shared Governance Task Force
Presenter:Willard Lewallen
Summary of Agenda Item:Willard said that names have been provided and scheduling is currently being determined. It is expected that the groups will meet once or twice a month and have assignments.
Action(s) required:n/a
Responsibilites:n/a
Deadline(s):n/a

Agenda #7

Topic:New Business: Child Development Center Update
Presenter:Willard Lewallen
Summary of Agenda Item:Willard began by stating that a recommendation will be taken to the Board on April 2. He further explained that one of the recommendations to came out of the recent study was to seek an outside provider for the CDC at Alisal campus to keep it operational. He said that this model has been used at a few institutions. Other places have had to shut down or have severely cut back their hours of operation or number of children being served. One of the things that came up at the Board meeting was the concept of utilizing the general fund to help operate the CDCs; however, that would not be his recommendation. Willard stressed that the college cannot continue with a $200,000 deficit. Discussion followed. Ann asked if there was an outside entity who showed an interest. Willard responded that the college hasn't gotten to that point yet but added that the college would only seek a non-profit. After brief discussion, Ann asked the committee if they wished to make a recommendation that the college not use the general fund to operate the CDCs. Further discussion followed. Ann then asked what the committee wished to do; Steve Otero stated that he did not want to make a recommendation at this time. Willard said that over the last few years, there has been a surplus and those surplus funds were placed in a reserve. At the end of this year, the reserve will be gone.
Action(s) required:No action taken.
Responsibilites:n/a
Deadline(s):n/a

Agenda #8

Topic:New Business: Proposed Shift of Adult Ed to Community Colleges
Presenter:Willard Lewallen
Summary of Agenda Item:Willard provided details related to a shift of $300,000,000 from K-12 to community colleges. Discussion followed.
Action(s) required:No action taken.
Responsibilites:n/a
Deadline(s):n/a

Agenda #9

Topic:New Business: Proposed New Legislation Related to Online Learning
Presenter:Willard Lewallen
Summary of Agenda Item:Ann asked what the proposed new legislation means to Hartnell in terms of offering distance ed. Willard explained that the legislation is about providing opportunities for students to take courses and opens the door to students taking those courses and bringing them to HCCD in order to meet requirements. He stressed that the courses would be faculty approved and he believes that the reasoning behind the legislation is solid. Discussion ensued.
Action(s) required:No action taken.
Responsibilites:n/a
Deadline(s):n/a

Agenda #10

Topic:Future Agenda Items:
Presenter:
Summary of Agenda Item:1. IT Proposals and Quotes (Matt Coombs): Matt reminded the committee members that a couple of months ago he spoke about the need to purchase additional storage. He then provided the members with documentation for the purchase of additional storage for backup and disaster recovery purposes.

2. Computers for Faculty & Administrators
(Willard Lewallen)
Action(s) required:Add to next meeting's agenda to enable detailed discussion.
Responsibilites:Laura Warren
Deadline(s):April 10, 2013