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Resource and Allocation Committee

Print View Resource and Allocation Committee Minutes
Hartnell College Board Room - 411 Central Salinas, CA
March 11, 2009 at 3:00PM
I.Chair(s)

Ann Wright
Phoebe Helm

II.Attendee(s)

Armando Cortes
Margie Wiebusch
Dale Fuge
Ann Wright
Langston Johnson
Nancy Shur - Designee
III.Guest(s)

None
IV.Supporter(s)

Rachell Summers
V.Adjournment


Agenda #1

Topic:Approval of Agenda
Presenter:Ann Wright
Summary of Agenda Item:Nancy Shur moved to approve agenda.
Langston Johnson seconded motion.
All in favor. Approved.

Note: There was discussion that a designee should be fully able to act as a member and all present were in agreement.








































































Action(s) required:N/A
Responsibilites:N/A
Deadline(s):N/A

Agenda #2

Topic:Approval of Minutes
Presenter:Ann Wright
Summary of Agenda Item:Approval of minutes was tabled.
Action(s) required:Completion of past minutes.
Responsibilites:Rachell Summers
Deadline(s):March 25, 2009

Agenda #3

Topic:Announcements/Public Comments
Presenter:Phoebe Helm
Summary of Agenda Item:Phoebe Helm announced that she will be meeting with the Academic Learning Center (ALC) staff on March 12, 2009.

Purpose is to discuss changes to Open Entry/Open Exit Labs. These changes will only impact the Business and Math labs. Does not effect ESL There will be a committee formed to study the ALC to find a way to increase income. The committee will be formed with the help of the unions and the senates. The parameters of committee composition is that no one employed directly to ALC, including Liz Estrella can be on the committee.

The Chancellor's Office has put a moritorium of faculty hiring. With anticipated growh we would need to hire 14 full time faculty if there were no moritorium. The estimated cost to hire 14 full time faculty is $1.4 million dollars. Finding innovative ways to increase revenue and raise efficiencies is essential.

Phoebe also announced that Nancy Shur is now a tenured faculty. Everyone present congratulated Nancy.

Action(s) required:None.
Responsibilites:N/A
Deadline(s):N/A

Agenda #4

Topic:New Business - Discussion/Recommendation
Presenter:Phoebe Helm
Summary of Agenda Item:Topic: Communication within the shared governance structure.

There was discussion of the need for a steady form of communication between/within shared governance committees.

Action(s) required:Have membership of shared governance committees lposted to the Shared Governance link on the Hartnell College Webpage.
Responsibilites:Langston Johnson and Rachell Summers
Deadline(s):March 25, 2009

Agenda #5

Topic:New Business - Discussion/Recommendations, Con't.
Presenter:Phoebe Helm
Summary of Agenda Item:Topic: Review of processes involvng cost cutting.

There was discussion of how RAC can get information to make informed decisions; what RAC needs to know; how does RAC go about obtaining the information in a rational manner. RAC looks at the bigger picture of allocations.

There was additional discussion that RAC should look at Educational Master Plan and obtain an understanding of analysis of cost cutting.

Action(s) required:Obtain industry standards on number of maintenance personnel are needed per square feet of facility.

Obtain industry standards in clerical industry
Responsibilites:Dale Fuge and Margie Wiebusch
Deadline(s):March 25, 2009

Agenda #6

Topic:New Buisness- Discussion/Recommendations, Con't.
Presenter:Phoebe Helm
Summary of Agenda Item:Topic: Review of processes regarding allocations

Discussion of processes regarding allocations overlapped discussion concerning cost-cutting.

Action(s) required:N/A
Responsibilites:N/A
Deadline(s):N/A

Agenda #7

Topic:New Business - Discussion/Recommendations, Con't.
Presenter:Ann Wright
Summary of Agenda Item:Topic: Discussion of CALL Building and Alisal Campus (CAT building)

There was discussion about the completion of the new new buildings.

All funding is frozen by state in relation tao capital. The CALL Building is at the stage to begin furnishing with what is called Group 2 funds. These funds are not available at this time because of state budget.
Action(s) required:
Responsibilites:
Deadline(s):

Agenda #8

Topic:Follow-up Items/Future Agenda Items
Presenter:Phoebe Helm
Summary of Agenda Item:Topic: Program Planning & Assessment module.

There was discussion about the Program Planning & Assessment module. Langston Johnson has been demonstrating the program to other shared governance committees and is scheduled to give a separate training for Sharon Alheit, Grants Managers.
Action(s) required:Langston will meet with Cabinet members and ask about any external reuirements the Cabinet members may need for their areas. Langston will demonstrate the module for RAC.
Responsibilites:Langston Johnson
Deadline(s):3/25/2009

Agenda #9

Topic:Follow-up Items/Future Agenda Items
Presenter:Phoebe Helm
Summary of Agenda Item:Topic: Calendar for RAC

There was discussion about the formation of a calendar of responsibilities for RAC.
Action(s) required:Continued discussion
Responsibilites:Phoebe Helm
Deadline(s):N/A