• Perform a variety of responsible accounting duties; maintain financial and statistical records related to assigned areas of accounting and coordinate these areas with other accounting functions.
• Receive, count, balance, and post financial transactions to proper account and ledger; enter inventory, financial and statistical data to proper account; adjust accounts as needed.
• Prepare and maintain account records for budget and other accounts; post financial data and prepare reports.
• Perform a variety of accounting duties related to the processing of District accounts payable; inspect invoices for accuracy and verify receipt of goods as ordered; enter purchase orders and receipt of goods into accounting system; compile and package required documentation; verify accuracy of purchase order against requisition data; contact vendors to discuss billing and receipt issues; clarify issues and exchange information as needed; research statements received from vendors and inspect invoices received for supporting codes and documentation.
• Process utility bills and travel expenses for payment; research issues of concern or inaccuracy; compile and input data; secure appropriate authorization for payment.
• Prepare and maintain a variety of records and reports related to assigned accounting function.
• Perform a variety of calculations and financial and statistical record-keeping utilizing databases and spreadsheets as appropriate; verify accuracy of financial and numerical data and follow-up on issues of inaccuracy and discrepancy.
• Assure payments, receipts and documentation are in accordance with District, County, State and federal laws, regulations and procedures.
• Prepare a variety of District financial and statistical records; prepare and process a variety of financial and statistical documents.
• Maintain budget records and post receipts and expenditures according to established procedures; verify proper authorization, account codes and availability of funds for requisitions; post to proper computerized account and process as appropriate.
• Interpret, explain and apply appropriate rules, regulations and practices; provide information to District employees, vendors and others.
• Perform a variety of general clerical responsibilities including typing, receiving visitors and answering the phone; prepare and maintain end-of-year and periodic records, reports, documents and files; distribute reports and documents as assigned.
• Operate standard office equipment including a computer, typewriter, calculator, copier, postage machine, cash register and credit card machine.

• Sensitive to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and the community-at-large.
• Any combination equivalent to: Graduation from high school and two years of responsible accounting experience.

• Knowledge of governmental accounting standards and practices.
• Windows XP, Excel, and Word proficiency.
• Experience doing journal entries to a general ledger, and reconciling.

Regular, full-time, 12 months per year position. Starting monthly salary: $2,605; Range: $2,605 to $3,161 (5 steps). District-assisted health and welfare coverage for employee and dependents includes medical, dental, and vision. District-assisted life, accident and income protection insurance is provided for the employee only. Must become a member of the California School Employees Association (CSEA) and the Public Employees' Retirement System (PERS). The District pays the classified employee's contribution to PERS.

All applicants must provide the following items in order to be considered in the initial screening:



It is the applicant's responsibility to be sure that all required materials are in the Human Resources office by 5:00 p.m. on the final filing date (1/6/05). Submit all application materials together. Applicants submitting incomplete application packets cannot be considered.

All documents included in your application file become the property of the college and will not be returned. Your file for this opening will not be considered for future openings.

It is the policy of the Hartnell Community College District that no person shall be discriminated against in any employment procedure on the basis of race, color, national origin, ancestry, religion, sex, sexual orientation, age, marital status, Vietnam-era veteran status, or disability. The College actively seeks applications from candidates who have multi-cultural experience. Contact the Office of Human Resources and Staff Diversity if you need any special accommodations to complete the application process.