Providing Proof of COVID-19 Vaccination

Hartnell College continues to implement its requirement that all students and employees be fully vaccinated for COVID-19 ahead of the Spring 2022 semester, which started Jan. 24.COVID vaccination card

Hartnell has contracted with an outside company called Med+Proctor to provide a webpage where individuals can upload their proof of COVID-19 vaccination or submit a request for medical or religious exemption, subject to review.

You can watch this video tutorial for a step-by-step guide to uploading vaccine proof or an exemption request. Also, here is a handy visual guide to providing your documents to Med+Proctor.

For more information on vaccination requirements, please visit our Vaccination FAQs.

For general information on Hartnell's response to COVID-19, please visit our COVID-19 FAQs.

 

Student Requirements

  • For students who have already registered for spring classes -- whether in-person or online -- the deadline to submit proof of vaccination or request an exemption was 5 p.m. on Jan. 17. NOTE: This was extended from an earlier deadline of Jan. 13.
  • Full vaccination (two doses of the Pfizer or Moderna vaccines or a single dose of the Johnson & Johnson vaccine) will be required for all Spring 2022 students, unless they have a college-approved exemption. Students who has not submitted proof of at least one dose by Jan. 17 were dropped from all spring classes. They may reenroll by providing proof of at least a single dose.
  • Starting Jan. 18, all new and returning students will not be able to register for spring without first providing proof of at least one dose, and they will be subject to weekly COVID-19 testing until they have provided proof of their second dose (unless the first dose is the Johnson & Johnson vaccine).

After JAN. 17, you will not be able to register for classes without completing this requirement.

  • Students who have submitted proof of only a single dose will b e required to undergo weekly COVID-19 testing, until they provide proof of a second dose.
  • Students whose exemption requests are denied will be required to provide proof of vaccination within these deadlines.
  • Students whose exemption requests are approved will be required to undergo weekly testing for COVID-19 to show that they are free of the coronavirus. Free testing is available every day from 9 a.m. to 4:30 p.m. in Parking Lot 4 on Hartnell's Main Campus, off of Alisal Street. Additional information on testing requirements and locations will be provided. Other Monterey County testing locations are available here.
  • NOTE: Information on how to obtain a student ID number using the PAWS system is available here and on this printable PDF.

Upload proof of Vaccination

You will need to use your Hartnell College Student ID and password.

 

EMPLOYEE Requirements

  • Starting with the Spring 2022 semester, full vaccination (two doses of the Pfizer or Moderna vaccines or a single dose of the Johnson & Johnson vaccine) will be required for all Hartnell employees, unless they have a college-approved exemption.
  • Employees whose exemption requests are approved will be required to undergo twice-weekly testing for COVID-19 to show that they are free of the coronavirus. Hartnell has ongoing testing in Parking Lot 4 on its Main Campus seven days a week from 9 a.m. to 4 p.m. Additional information on testing requirements and locations will be provided.

Upload Proof of Vaccination

You will need to use your Hartnell College employee ID and password.

 

accepted forms of Proof

The Hartnell Community College District will accept the following forms of documentation for COVID-19 vaccination:  

  • Digital version (or photograph/scan) of a COVID-19 Vaccination Record Card (issued by the Department of Health and Human Services Centers for Disease Control & Prevention or WHO Yellow Card) which includes name of person vaccinated, type of vaccine provided and date last dose administered); 
  • A digital record that includes a QR code that when scanned by a SMART Health Card reader displays to the reader client name, date of birth, vaccine dates and vaccine type. Information on how to obtain this digital record is available here.
  • Documentation of COVID-19 vaccination from a health care provider.

 

STUDENT & EMPLOYEE EXEMPTION REQUESTS

  • For a medical exemption, you must upload a completed request form (see link below), signed by a licensed medical provider (MD, DO, PA, NP) who certifies that you have a medical condition that contraindicates you from receiving a COVID-19 vaccination and specifying that contraindication.
  • For a religious exemption, you must upload a completed request form (see link below). You will be asked to state your "sincerely held religious belief, practice or observance" that is the basis for your request. You also will be asked to briefly explain how your "religious belief, practice or observance" conflicts with the COVID-19 mandate. Personal opposition to the vaccine mandate alone will not be sufficient.

To request an exemption, download and complete one of these two fillable PDF forms and upload them to the Med+Proctor webpage.

Medical Exemption Form

Religous Exemption Form