Students who have not met Satisfactory Academic Progress or who have been placed on Financial Aid Disqualification must meet with a Hartnell Counselor as part of the Appeal process.
1. Complete the Financial Aid SAP Quiz online here .
2. After successful completion of the SAP Quiz, visit or call the Financial Aid Office at (831) 755-6806 to schedule an In-Person SAP Workshop where students will receive an Appeal Application.
3. Students must schedule a 30-minute SAP Appointment with a Hartnell Counselor to identify strategies for success and to develop a comprehensive educational plan. SAP appointmnets MUST be made in-person at the Counseling Desk and will only be scheduled:
- After the student has successfully completed the online workshop and quiz.
- Has also attended the In-Person Workshop.
- Has received a SAP Appeal Application.
All questions regarding SAP and Financial Aid Status should be directed to the Financial Aid Office.
What is SAP?
The United States Department of Education requires that financial aid students have their academic progress reviewed each academic year (fall, spring, and summer semesters) to determine if Satisfactory Academic Progress (SAP) has been achieved. Hartnell will review SAP at the end of each term. The government requires that students who apply for financial assistance meet two standards: Qualitative and Quantitative. This eligibility requirement applies to all forms of Federal Title IV student aid (Pell Grants, SEOG Grants, Federal Workstudy, and the Cal Grant Program.) These standards do not apply to the California Board of Governors Fee Waiver Program (BOGW). Federal regulations require that the standards applied to students receiving financial aid also apply to those students during periods when they were not receiving aid.
It is recommended that all Financial Aid students meet with a Hartnell Counselor to complete a Student Educational Plan during their first semester and again once 30 attempted units have been reached (including units earned at previous colleges which apply to the student's current major). It is the student’s responsibility to enroll in courses toward his or her educational goal.
Unsatisfactory Academic Progress
The Financial Aid Office will send e-mail notifications at the end of each semester, after grades are evaluated, to students who fail to maintain Satisfactory Academic Progress.
Students will be placed on financial aid warning if they fail to complete 67% of units attempted or if they earn less than a 2.0 cumulative GPA or both. Financial Aid assistance will be continued during this warning period.
A student will be placed on disqualification after one term of warning if they fail to meet the satisfactory academic progress requirements of completing 67% of units attempted, or if they earn less than a 2.0 cumulative GPA or both. Students may also be placed on disqualification status if they have reached the Maximum Units/Time Frame limit or the Financial Aid Office determines they cannot complete their academic program within the time-frame allowed. Financial Aid assistance will cease during the disqualification period.
SAP Appeal Process:
To appeal disqualification, students must complete the following items listed below:
1. Complete the SAP Quiz here .
2. Check your Hartnell gmail account for quiz results which will be sent to you within 3-5 business days after you take the SAP Quiz
3. If you pass the quiz you will need to sign up for an in-person SAP Workshop by calling (831) 755-6806 or stop by the Financial Aid Office to schedule an appointment.
4. At the SAP Workshop, you will be given your SAP Appeals form to complete along with our important SAP information.
5. After completion of the SAP Workshop, you will be instructed to make an appointment with a counselor to develop strategies for success considering individual student needs and a comprehensive educational plan.
6. If the disqualified student has not previously taken the STAAR* assessment, they must do so before meeting with a Hartnell Counselor.
7. The declared major on the Student Educational Plan must agree with the records in Admissions & Records.
8. Submit the completed SAP Appeal Form, supporting documentation and a copy of your educational plan to the Financial Aid Office by the established deadline which are posted on the financial aid web page