Vaccination FAQs

EFFECTIVE DECEMBER 14, 2022:
VACCINATION REQUIREMENT IS NO LONGER IN EFFECT.

THIS GUIDANCE IS FOR HISTORICAL PURPOSES ONLY

Vaccination FAQs

 

When do students need to provide proof they are fully vaccinated for COVID-19? 

For students who have already registered for Spring 2022 classes -- whether in-person or online -- the deadline to submit proof of vaccination or request an exemption is 5 p.m. on Jan. 17.

Full vaccination (two doses of the Pfizer or Moderna vaccines or a single dose of the Johnson & Johnson vaccine) will be required for all Spring 2022 students, unless they have a college-approved exemption. Any student who has not submitted proof of at least one dose by Jan. 17 risks being dropped from all registered spring classes. 

Starting Jan. 18, all new and returning students will not be able to register for spring without first providing proof of at least one dose.

Students with only a single dose will be required to undergo weekly testing for COVID-19 until they have received a second dose.

Students who have received an exemption from the vaccination requirement will also be required to undergo weekly testing for COVID-19. Students whose exemption requests are denied will be required to provide proof of vaccination.

How can students find their Hartnell student ID number?

Information on how to obtain a student ID number using the PAWS system is available on this printable PDF.

When do employees need to provide proof they are fully vaccinated for COVID-19? 

Starting with the Spring 2022 semester, full vaccination (two doses of the Pfizer or Moderna vaccines or a single dose of the Johnson & Johnson vaccine) will be required for all Hartnell employees, unless they have a college-approved exemption.

The STUDENT deadline is 5 p.m. on Jan. 17.

 

What is accepted as proof of vaccination?

The Hartnell Community College District will accept the following forms of documentation for COVID-19 vaccination:   

  • Digital version (or photograph/scan) of a COVID-19 Vaccination Record Card (issued by the Department of Health and Human Services Centers for Disease Control & Prevention or WHO Yellow Card) which includes name of person vaccinated, type of vaccine provided and date last dose administered); 
  • A digital record that includes a QR code that when scanned by a SMART Health Card reader displays to the reader client name, date of birth, vaccine dates and vaccine type. Information on how to obtain this digital record is available here.
  • Documentation of COVID-19 vaccination from a health care provider. 
 

 

How can I obtain an exemption to the vaccination requirement?

To request a religious exemption,you must submit a scan or photo of a completed request form, which is attached to this email and is also downloadable from the proof-of-vaccination webpage. You will be asked to state your "sincerely held religious belief, practice or observance" that is the basis for your request. You also will be asked to briefly explain how your "religious belief, practice or observance" conflicts with the COVID-19 mandate. Personal opposition to the vaccine mandate alone will not be sufficient.

To request a medical exemption,you must submit a scan or photo of a completed request form, signed by a licensed medical provider (MD, DO, PA, NP) who certifies that you have a medical condition that prevents you from receiving a COVID-19 vaccination and specifying that condition.

To submit an exemption request, download the medical or religious exemption PDF form from hartnell.edu/vax. These forms can be filled out, saved to your device and then uploaded to Med+Proctor. See details on how to submit this to Med+Proctor the Vaccinations page.

You can watch this video tutorial for a step-by-step guide to uploading vaccine proof or an exemption request. Also, here is a handy visual guide to providing your documents to Med+Proctor.