At Hartnell College, a student’s academic performance is measured by two main factors. The first is grade point average (GPA); the second is by comparing the number of course units completed to the number of course units attempted. A student who does not maintain at least a 2.0 GPA and complete at least 50% of their attempted coursework will be placed on academic and/or progress probation.
A student becomes subject to academic probation when he/she has enrolled in 12 or more semester units, even if the student later withdraws from any or all of these units. At the point the student becomes subject to the probation rules, all previous units attempted will be considered in the determining the student’s academic status.
Placement on Progress Probation
A student shall be placed on progress probation when the number of units for which entries of “W” or Withdraw, “I” or Incomplete, “NP” or No Pass, and “NC” or No Credit are recorded and reaches or exceeds fifty-percent (50%) of all units attempted.
Removal from Progress Probation
A student on progress probation shall be removed from probation when the percentage of units in this category meets or exceeds completion of fifty-percent (50%) of attempted units.
Placement on Academic Probation
A student shall be placed on academic probation when the student’s cumulative GPA falls below 2.0 in all graded units.
Removal from Academic Probation
A student shall be removed from academic probation when the student’s cumulative GPA becomes 2.0 or better.
Students on Level 1 Academic/Progress Probation (A1/P1) must clear their probation hold before registration by successfully completing the Hartnell College online Student Success Workshop (Level 1 Academic and Progress Probation). The probation hold will be removed within 24 hours of completion of the workshop during normal business hours. To access the Student Success Workshop (Level 1 Academic and Progress Probation), log into your PAWS account and access the link in the "Registration" Section of PAWS.
Students on Level 2 Academic/Progress Probation (A2/P2) are required to complete an online College Success Tutorial workshop. This workshop will provide students with critical strategies for classroom success. To access the Classroom Success Strategies Workshop (Level 2 Academic and Progress Probation), log into your PAWS account and access the link in the "Registration" Section of PAWS.
Students on Level 1 and 2 Academic/Progress Probation are strongly encouraged to meet with an Academic Counselor if there are any questions about the process or steps necessary for removal from probation. In addition, it is critical for students to utilize tutorial services, communicate with Instructors and work closely with their Academic Counselor to develop a semester course schedule that works for them.
Academic Counseling Services
In addition to the online Student Success (Probation) and online College Success Tutorial workshops, Academic Counselors are available to provide one on one counseling and guidance to students. Counseling workshops are also hosted three times a week including Saturdays.
Each student on probation will be provided counseling and guidance services to ensure students are prepared with information needed to complete their educational goals. Counselors may recommend limiting course unit loads to ensure students are taking a manageable number of courses based on other personal factors e.g. number of hours of work per week. The ultimate goal is to assist students in achieving success in the courses they enroll in.
Academic/Progress Dismissal (AD/PD)
A student shall be dismissed (not including summer session), if, during each of the three consecutive semesters, the student’s performance falls under one or the combination of the following two conditions:
· The student’s cumulative GPA is less than 2.0
· The percentage of units in which the student has been enrolled for which entries of “W” or Withdraw, “I” or Incomplete, “NP” or No Pass, and “NC” or No Credit are recorded reaches or exceeds fifty-percent (50%) of all units attempted
A student on Dismissal status must submit an Academic/Progress Reinstatement Petition . The petition must outline extenuating circumstances (illness, change in economic situation, loss of job, accident or other circumstance(s) beyond the student's control, with documentation) and how the student will utilize academic/student support services offered at the college to assist them in successfully completing their college goals.
To access the Academic/Progress Reinstatement Petition click here: academic_and_progress_reinstatement_petition.pdf
Students who choose not to submit the Academic/Progress Reinstatement Petition will not be allowed to enroll at the college for a period of one semester.
Student success is our mission. If you need assistance with your coursework we have tutorial services available at all of the campuses and centers. In addition, we strongly encourage all students to communicate with their Instructors. If you need any other type of assistance please be sure to connect with a counselor, we want to assist all students in achieving their educational goals.
Important Notice Regarding Enrollment Priorities & Loss of BOGW Fee Waiver
Eligibility and how it relates to your Academic Standing and Probation
LOSS OF PRIORITY REGISTRATION*:
Per Title 5, Section 58108 Regulations of the California Community College System, your calculated academic standing will impact your assigned registration date for future semesters. A second consecutive term (fall/spring semesters) on academic or progress probation will result in the loss of continuing student priority registration. This will also apply to any student over 100-unit limit (excluding non-degree applicable and ESL courses). This means you would register after all continuing and new students thereby possibly losing your opportunity for the courses you need to meet your educational goal.
LOSS OF BOARD OF GOVERNORS FEE WAIVER (BOGW)*:
Please be aware a student that continues on a second consecutive term (fall/spring semesters) on academic or progress probation will result in the loss of the BOGW Fee Waiver.
Students on Level 1 Probation are not affected by this policy but students on probation beyond Level 1 will lose the above two services.
*There is an established Loss of Enrollment Priority & BOGW Fee Waiver Appeals Process