Event and Purchasing Request Processes
Email your Facilities Request Form, Technical Checklist, and 5 W's forms AT LEAST FOUR WEEKS PRIOR to the event to allow time for approval. Your request is not approved until you receive a confirmation notice from Maintenance/Facilities.
- Facilities Request Form (NOTE: All advisors must stay for the ENTIRE DURATION of your event if after 5 pm.)
- Technical Checklist
- 5 W's
Include the following:
- Location (Campus maps located here)
- Layout of your event
- List items needed using the Technical Checklist
- If FOOD is being provided, you need to give at least FOUR WEEKS notice and complete the 5 W's Form
All student organization purchases must be approved in advance. Students should not make purchases with their own money. The Business Office does not accept reimbursement requests for student purchases.
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Complete the Request to Use Funds Form for any purchase or expense using student organization funds.
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Include the specific vendor, items, and exact pricing. Estimates will not be accepted.
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Submit your request with a minimum of three (3) full weeks from submission to item pick-up.
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The Office of Student Life / Associated Students of Hartnell College (ASHC) will review the request and, when approved, make the purchase on behalf of the student organization.
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Submission of the form does not guarantee approval. Requests are reviewed for eligibility, available funding, and compliance with college policies.
Questions? Contact Delia Edeza at dedeza@hartnell.edu.
ICC Forms