Benefits

Q:   What is an HRA?
A:    A Health Reimbursement Account (HRA) is an employer-funded account that reimburses employees for qualified medical expenses. Unlike an HSA or FSA, employees do not contribute to an HRA - the funds are provided solely by Hartnell College. For more information, visit americanfidelity.com/HRA

Q:   How does an HRA work?
       1. Hartnell College sets aside a specific allowance for the plan year. In this case, $200 per month.
       2. You pay for eligible medical expenses out of pocket.
       3. You submit receipts or claims for reimbursement.
       4. Once approved, you are reimbursed tax-free, up to the available balance in the account.

Q:   What types of expenses are covered?
A:    HRAs typically cover IRS-approved medical expenses, which may include:
       ● Deductibles, copays, and coinsurance
       ● Prescription drugs
       ● Medical, dental, and vision expenses
       ●Certain over-the-counter items

For a full list, see American Fidelity’s Eligible and Ineligible Expenses page.

Q:   Do I need to be enrolled in a specific health plan to use the HRA?
A:    Yes. You are eligible to receive the HRA if you enroll in one of the following:
       ● Blue Shield PPO 80M
       ● Kaiser HMO $10

Hartnell College contributes $200 per month into your HRA.

Q:   Do unused HRA funds roll over to the next year?
A:    Yes, as long as you remain enrolled in a qualified plan such as the Blue Shield PPO 80M or the Kaiser HMO $10.

Q:   How do I get reimbursed?
       ● Submit a claim through your employer’s administrator (online portal, app, or paper form).
       ● Provide receipts or Explanation of Benefits (EOBs) as proof.
       ● Reimbursements are usually made via direct deposit or check.

Q:   How is an HRA different from an HSA or FSA?
       ● HRA: Funded only by the employer; no employee contributions
       ● HSA: Employee and/or employer can contribute; portable; must be paired with a high-deductible health plan
       ● FSA: Funded by employee pre-tax dollars (sometimes with employer contributions); “use-it-or-lose-it” rules usually apply

Q:   What happens if I change from and HRA eligible health plan to a non-HRA eligible health plan?
A:    If you switch to a non-HRA eligible health plan, any remaining funds in your HRA will not transfer your new plan. HRA funds are only available while you are enrolled in an HRA-eligible health plan and cannot be rolled over or used once you move to a non-HRA eligible health plan option. Be sure to use any remaining HRA funds before your HRA coverage ends.

Q:   What can I do with an HSA?
A:    A Health Savings Account (HSA) allows you to use funds you set aside plus Hartnell’s monthly contribution to pay for qualified medical, pharmacy, dental, and vision expenses—or save and grow those funds for future use. Hartnell College contributes $350 per month into your HSA.

Q:   How do I use an HSA?
       ● You can pay directly with your HSA debit card at the time of service or purchase
       ● Or, pay out-of-pocket and reimburse yourself later
       ● Make sure to keep all receipts and Explanation of Benefits (EOB)

Q:   How can I open an HSA?
A:    You can open an HSA with American Fidelity. For more information, you can visit americanfidelity.com/hsa

Q:   What is a qualified expense?
A:    Qualified expenses are IRS-approved medical, dental, vision, and prescription costs. Many over-the-counter (OTC) items also qualify.

Eligible expenses include:
       ● Acupuncture
       ● Birth control treatment
       ● Blood sugar test kits for diabetics
       ● Breast pumps and lactation supplies
       ● Crutches
       ● Dental treatments (including X-rays, cleanings, fillings, sealants, braces, and tooth removals)
       ● Doctor’s office visits and co-pays
       ● Drug addiction treatment
       ● Eyeglasses (Rx and reading)
       ● Hearing aids and batteries
       ● Physical therapy
       ● Speech therapy
       ● Smoking cessation programs

Ineligible expenses include:
       ● Cosmetic surgery
       ● Electrolysis or hair removal
       ● Toiletries (e.g. toothbrush, toothpaste)

For a full list, see American Fidelity’s Eligible and Ineligible Expenses page.

Using Your Benefits Debit Card

HRA = Pre-loaded with funds

FSA/HSA = Funds added monthly

Use the card as you would like a debit card to make a purchase – if prompted, please select “CREDIT” rather than “debit” to avoid entering a pin number. With card transactions, you will only need to upload a receipt if the transaction is marked as pending.

Please note: the transaction will most likely not process if there aren’t enough funds on the card and/or the purchase does not qualify for HRA funds.

FILING REIMBURSEMENT CLAIMS: 

American Fidelity mobile app:

1. From the AFmobile® dashboard, select “File a Claim”.
2. Select “Reimbursement Account(s)”.
3. Complete the required fields and attach supporting documentation so that your claim can be processed in a timely manner.

Online:

1. Log in to your online account. 
2. From the Home page, select either "Submit Reimbursement" or "File a Claim".
3. Complete the required fields and attach supporting documentation so that your claim can be processed in a timely manner. 

For Healthcare FSA, Limited Purpose FSA, and Health Reimbursement Arrangement Claims: When using your Benefits Debit Card or paying out of pocket, you must provide documentation for each eligible expense, such as an itemized receipt or Explanation of Benefits (EOB). Credit card receipts alone are not sufficient.

For a doctor visit or medical procedure, documentation should include original date of service, type of service rendered (checkup, physical, surgery, etc.), charges for the service, provider of the service (physician name or facility), and recipient of service.

For drugs and medication, documentation should include a copy of the physician's prescription for over-the-counter drugs and medication and a receipt or documentation from the pharmacy showing the prescription number and date filled.

For Dependent Care Account Claims: Provide the TAX ID or SSN for the care provider in the Notes field below, if it is not on your documentation. If you cannot provide the TAX ID or SSN at this time, you will need to obtain this information from your daycare provider to report on your income tax return.

If you have any questions, please call American Fidelity at 800-662-1113.