Satisfactory Academic Progress

Satisfactory Academic Progress (SAP) is the standard you are measured by to determine if you are making progress towards completing your degree. If you do no meet SAP standards you may lose your financial aid eligibility. The United States Department of Education requires that financial aid students have their academic progress reviewed each academic year (fall, spring, and summer semesters) to determine if Satisfactory Academic Progress has been achieved.


For more information about SAP, please review our 
Satisfactory Academic Progress Policy

Qualitative and Quantitative Standards measure academic progress. Qualitative Standards measure GPA. All students must have a Cumulative Grade Point Average of 2.0 or better. Quantitative Standards measure completion rates. All students must have completed at least 67% of their cumulative units attempted.

All new appeal students are required to complete an Online SAP Workshop. Completion of these workshops is mandatory. Please note that the following steps have been revised to reflect the COVID-19 protocols that have been established. 

1. Complete the ONLINE SAP Workshop & Quiz available new the bottom of the page.

2. Check your Hartnell email account for quiz results. Quiz results will be sent to you within 3 business days after you take the SAP Quiz.

3. If you pass the quiz, you will be sent an appeal packet for your completion. Please be sure to complete the entire appeal form with the exception of your counselor’s signature and recommendations. 

4. Once you complete your appeal form please make an appointment with a Hartnell counselor via the Counseling Virtual Help Desk to develop strategies for success and complete a comprehensive educational plan. 

5. The academic major on the Student Educational Plan and SAP Appeal form must match what is listed with Admissions and Records. Students may view their academic major under the My Profile link on PAWS. If the major is incorrect, you must submit a Change of Information form with the correct major to Admissions and Records before turning in your appeal. The form can be found on the Admissions and Records page).

6. Submit the completed SAP Appeal Form by email to finaid@hartnell.edu by the published deadline. (Be sure to attach supporting documentation, a copy of your educational plan, and a copy of your current grades for each class with your appeal packet). Incomplete forms/appeals will not be reviewed.

Students who have previously submitted an appeal to the Financial Aid Department and were approved do not need to complete a new appeal as long as they have maintained continuous enrollment. Your SAP record will automatically be reviewed to ensure you successfully completed all courses in which you were enrolled and followed your ed plan.

If an appeal is denied, the student is not eligible for federal, most state, and institutional financial aid. All appeal decisions are final; however, students may complete the appeal process again the following term. Students are limited to a maximum of 3 appeals at Hartnell College. Once you have reached a maximum of 3 appeals you will no longer be allowed to appeal.
The financial aid office does not automatically receive Ed Plan changes; therefore, if there are any changes to your Educational Plan, you must submit a copy of your updated plan to the Financial Aid Office immediately. With the updated Ed Plan you must submit a signed statement explaining the changes. Courses not listed on your Educational Plan and courses that do not count towards your academic major will not be eligible for financial aid. 

Spring 2021 SAP Deadlines

 Final Appeal Deadline for Spring 2021: Friday, April 16 by 5:00 PM

SAP Appeal Instructions

Step 1. Complete the online SAP Workshop & Quiz found on our website.*Quiz has closed for the Spring 2021 semester.

Step 2. Check your Hartnell email account for quiz results. Quiz results will be sent to you within 3 business days after you take the SAP Quiz.

Step 3. If you pass the quiz, you will be sent an appeal packet for your completion. Please be sure to complete the entire appeal form with the exception of your counselor’s signature and recommendations. Incomplete appeals will not be reviewed.

Step 4. Once you complete your appeal form please make an appointment with a Hartnell counselor via the Counseling Virtual Help Desk to develop strategies for success and complete a comprehensive educational plan. (If you have not previously completed your Math and English placement, you must do so before meeting with a Hartnell Counselor.)

Step 5. The declared major on the Student Educational Plan and appeal must match what Admissions and Records has on their system. (Unsure of your major? You may check your declared major under profile on PAWS. If it has changed you may update your major by filling out and submitting a Change of Information form to admissions@hartnell.edu).

Step 6. Submit the complete SAP Appeal packet by email to finaid@hartnell.edu. Be sure to attach supporting documentation, a copy of your educational plan, and a copy of your canvas grade book or email from your instructor indicating your grade for each class with your appeal packet. Incomplete appeal packets will not be reviewed by the committee.

Who To Contact

  • Financial Aid Office
    finaid@hartnell.edu
    Phone: (831) 755-6806
    Building: Hartnell College Main Campus
    B - Student Services

Location

  • B - Student Services

    B - Student Services