For Travel Assistance Please Contact:
| Julia Silveira Lucy Trafton |
| Program Coordinator Accounting Specialist |
| 831-755-6800 831-755-6737 |
|
Travel Authorization Travel Reimbursement
|
TRAVEL INSTRUCTIONS AND GUIDELINES
HARTNELL EMPLOYEES MAY NOT BOOK THEIR OWN TRAVEL. AUTHORIZATION WHEN PROCESSED IS SENT TO THE TRAVELER'S SUPPORT STAFF TO BOOK TRAVEL.
OUT OF STATE AND INTERNATIONAL TRAVEL:
OUT OF STATE TRAVEL:
-
REQUIRES THE APPROVAL FROM YOUR ENTIRE CHAIN OF COMMAND INCLUDING BOTH THE VICE PRESIDENT AND THE SUPERINTENDENT/PRESIDENT PRIOR TO MAKING ANY TRAVEL ARANGEMENTS.
- REQUIRES A VALID CALIFORNIA REAL ID DRIVER'S LICENSE OR A VALID U.S. PASSPORT.
INTERNATIONAL TRAVEL:
-
REQUIRES BOTH THE APPROVAL OF YOUR ENTIRE CHAIN OF COMMAND AND APPROVAL OF THE BOARD.
-
VALID U.S. PASSPORT.
DRIVING CLEARANCE REQUIREMENTS:
- COMPLETE AND SUBMIT DMV FORM INF 1101
- PROVIDE VALID CALIFORNIA DRIVERS LICENSE (COLOR COPY).
- PROVIDE PROOF OF CURRENT LIABILITY INCURANCE
- MILEAGE REIMBURSEMENT POLICY
APPROVED CAMPUS TO CAMPUS MILEAGE (NO GOOGLE MAP REQUIRED)
TRAVEL RELATED FORMS
- CONCUR DATA FORM INCLUDE COLOR COPY of DRIVERS LICENSE
- NEW! 07/01/2026 TRAVEL AUTHORIZATION (TA) FORM
- DMV FORM INF1101
- NEW! 07/01/2026 MILEAGE REIMBURSEMENT FORM
- NEW! 07/01/2026 TRAVEL EXPENSE CLAIM FORM
- CHECK/CREDIT CARD REQUEST FORM
TRAVEL LINKS:
- AUTHORIZED SALINAS ENTERPRISE ADDRESS
- MEAL PER DIEM
- LOCAL AIRPORT SHUTTLE SERVICE