For Travel Assistance Please Contact:
Julie Silveira Lucy Trafton
831-755-6800 831-755-6737
College response to covid-19
please refer to our travel policy and guidelines found directly below for current covid-19 travel related issues.
TRAVEL RESTRICTIONS
TRAVEL INSTRUCTIONS AND GUIDELINES
CORONAVIRUS FACTS AND RESOURCES AS PROVIDED BY CCCCO IMPORTANT!: PLEASE CALL AND VERIFY YOUR EVENT IS STILL BEING HELD AS PLANNED BEFORE TRAVELING
TRAVEL AUTHORIZATIONS:
*IMPORTANT*
- A TRAVEL AUTHORIZATION FORM MUST BE COMPLETED 30-45 DAYS PRIOR TO THE FIRST DATE OF TRAVEL. PLEASE REFER TO INSTRUCTIONS AND GUIDELINES ABOVE.
- A TRAVEL AUTHORIZATION FORM IS REQUIRED FOR ALL TRAVEL, EVEN TRAVEL THAT IS AT NO EXPENSE TO HARTNELL, AS IT IS YOUR AUTHORIZATION TO BE OFF CAMPUS.
- ONCE YOUR TRAVEL AUTHORIZATION HAS BEEN RECEIVED AND PROCESSED BY THE BUSINESS OFFICE YOU WILL RECEIVE YOUR TRAVEL REIMBURSEMENT CLAIM FORM.
- HARTNELL EMPLOYEES MAY NOT BOOK THEIR OWN TRAVEL. ONCE YOUR TRAVEL REIMBURSEMENT CLAIM FORM HAS BEEN RECEIVED NOTIFY YOUR SUPPORT STAFF THAT THEY MAY BOOK TRAVEL FOR YOU.
OUT OF STATE AND INTERNATIONAL TRAVEL:
EMPLOYEES PLANNING TO TRAVEL OUT OF STATE OR TO FOREIGN DESTINATIONS MUST RECEIVE APPROVAL OF THEIR TRAVEL AUTHORIZATION FROM YOUR ENTIRE CHAIN OF COMMAND INCLUDING BOTH YOUR VICE-PRESIDENT'S OFFICE AND THE PRESIDENT'S PRIOR TO MAKING ANY TRAVEL ARANGEMENTS.
CORONAVIRUS FACTS AND RESOURCES AS PROVIDED BY CCCCO IMPORTANT!: PLEASE CALL AND VERIFY YOUR EVENT IS STILL BEING HELD AS PLANNED BEFORE TRAVELING
DRIVING CLEARANCE REQUIREMENTS:
- VALID CALIFORNIA DRIVERS LICENSE
- PROOF OF CURRENT LIABILITY INSURANCE
MILEAGE REIMBURSEMENT POLICY
- CAMPUS TO CAMPUS MILEAGE (NO GOOGLE MAP REQUIRED)
TRAVEL REIMBURSEMENT:
A TRAVEL REIMBURSEMENT FORM:
- WILL BE EMAILED TO YOU ONCE YOUR TRAVEL AUTHORIZATION HAS BEEN SUCCESSFULLY PROCESSED.
- WILL PROVIDE YOU WITH YOUR UNIQUE TRAVEL AUTHORIZATION NUMBER.
- ACTS AS YOUR NOTIFICATION THAT YOUR TRAVEL MAY NOW BE BOOKED.
TRAVEL RELATED FORMS:
- TRAVEL AUTHORIZATION FORM
- MILEAGE REIMBURSEMENT FORM
- CHECK REQUEST FORM
- CREDIT CARD REQUEST FORM
- CALCULATING PER DIEM MEAL ALLOWANCE
- CONCUR TRAVELER DATA FILLABLE FORM (ATTACH COPY OF CA DRIVERS LICENSE AND PROOF OF LIABILITY INSURANCE)
TRAVEL LINKS:
- AUTHORIZED SALINAS ENTERPRISE ADDRESS
- LOCAL (SJC, SFO, MRY) AIRPORT PARKING RATES (A NON-REIMBURSEABLE EXPENSE)
- MONTEREY AIRBUS PICK UP LOCATIONS, SCHEDULES, AND RATES