Hartnell Mascott                           For Travel Assistance Please Contact:

         Julia Silveira                                               Lucy Trafton                                              Administrative Assistant                          Accounting Assistant   
         831-755-6800                                             831-755-6737                                                       Travel Authorization                              Travel Reimbursement


NEW!
CALIFORNIA LAWMAKERS Vote in senate bill 447, the bridge project, SIGNED INTO LAW BY GOVERNOR gavin NEWSOM 09-13-2023. Senate Bill 447 REPEALs CALIFORNIA'S previous OUT OF STATE TRAVEL BAN (AB-1887).
NEW!
AIRPORT PARKING IS NOW A FULLY REIMBURSABLE EXPENSE

TRAVEL POLICY/BP 2320

2023 TRAVEL INSTRUCTIONS AND GUIDELINES                                

 TRAVEL AUTHORIZATIONS:         

*IMPORTANT*

  • A TRAVEL AUTHORIZATION FORM MUST BE COMPLETED 30-45 DAYS PRIOR TO THE FIRST DATE OF TRAVEL AND IS REQUIRED FOR ALL TRAVEL, INCLUDING TRAVEL THAT IS AT NO EXPENSE TO HARTNELL.
  • HARTNELL EMPLOYEES MAY NOT BOOK THEIR OWN TRAVEL. ONCE A TRAVEL AUTHORIZATION HAS BEEN RECEIVED AND PROCESSED BY BUSINESS SERVICES, THE TRAVELER'S SUPPORT STAFF WILL RECEIVE:
    • AUTHORIZATION TO BOOK TRAVEL, AND
    • THE TRAVEL REIMBURSEMENT CLAIM FORM FOR ALL ALLOWABLE OUT OF POCKET EXPENSES INCURRED.

OUT OF STATE AND INTERNATIONAL TRAVEL:     

EMPLOYEES PLANNING TO TRAVEL OUT OF STATE:

  • REQUIRES THE APPROVAL OF YOURAPPROVAL FROM YOUR ENTIRE CHAIN OF COMMAND INCLUDING BOTH THE VICE PRESIDENT AND THE SUPERINTENDENT/PRESIDENT PRIOR TO MAKING ANY TRAVEL ARANGEMENTS.

  • REQUIRES A VALID CALIFORNIA DRIVER'S LICENSE OR A VALID U.S. PASSPORT.

EMPLOYEES PLANNING TO TRAVEL INTERNATIONALLY:

  • REQUIRES BOTH THE APPROVAL OF YOUR ENTIRE CHAIN OF COMMAND AND THE ADDITIONAL APPROVAL OF THE BOARD.   

  • REQUIRES A VALID U.S. PASSPORT.                             


DRIVING CLEARANCE REQUIREMENTS:

PRIOR TO SEEKING AUTHORIZATION TO TRAVEL PLEASE PROVIDE BOTH:

  • VALID CALIFORNIA DRIVERS LICENSE (COLOR COPY).
  • PROOF OF CURRENT LIABILITY INSURANCE INDICATING COVERAGE IS CURRENT AND MEETS CALIFORNIA VEHICLE CODE (CVC 16056) LIABILITY REQUIREMENTS.
MILEAGE REIMBURSEMENT POLICY

 TRAVEL REIMBURSEMENT:     

 RECEIVING A TRAVEL EXPENSE REIMBURSEMENT FORM FOR ALLOWABLE OUT OF POCKET EXPENSES WILL :

  • PROVIDE YOUR SUPPORT STAFF WITH YOUR UNIQUE TRAVEL AUTHORIZATION NUMBER, AND

  • ACT AS NOTIFICATION THAT YOUR TRAVEL MAY NOW BE BOOKED .   


 TRAVEL RELATED FORMS:

TRAVEL LINKS:                  
  • AUTHORIZED SALINAS ENTERPRISE ADDRESS
  • MONTEREY AIRBUS PICK UP LOCATIONS, SCHEDULES, AND RATES