Hartnell Mascott                         For Travel Assistance Please Contact:

                                   Julie Silveira        Lucy Trafton           
                                  831-755-6800        831-755-6737

 

College response to covid-19
please refer to our travel policy and guidelines found directly below for current covid-19 travel related issues. 

TRAVEL POLICY/BP 2320

TRAVEL RESTRICTIONS
TRAVEL INSTRUCTIONS AND GUIDELINES
CORONAVIRUS FACTS AND RESOURCES AS PROVIDED BY CCCCO                                 IMPORTANT!: PLEASE CALL AND VERIFY YOUR EVENT IS STILL BEING HELD AS PLANNED BEFORE TRAVELING 

 TRAVEL AUTHORIZATIONS:         

*IMPORTANT*

  • A TRAVEL AUTHORIZATION FORM MUST BE COMPLETED 30-45 DAYS PRIOR TO THE FIRST DATE OF TRAVEL. PLEASE REFER TO INSTRUCTIONS AND GUIDELINES ABOVE.
  • A TRAVEL AUTHORIZATION FORM IS REQUIRED FOR ALL TRAVEL, EVEN TRAVEL THAT IS AT NO EXPENSE TO HARTNELL, AS IT IS YOUR AUTHORIZATION TO BE OFF CAMPUS.
  • ONCE YOUR TRAVEL AUTHORIZATION HAS BEEN RECEIVED AND PROCESSED BY THE BUSINESS OFFICE YOU WILL RECEIVE YOUR TRAVEL REIMBURSEMENT CLAIM FORM.
  • HARTNELL EMPLOYEES MAY NOT BOOK THEIR OWN TRAVEL. ONCE YOUR TRAVEL REIMBURSEMENT CLAIM FORM HAS BEEN RECEIVED NOTIFY YOUR SUPPORT STAFF THAT THEY MAY BOOK TRAVEL FOR YOU.

OUT OF STATE AND INTERNATIONAL TRAVEL:     
EMPLOYEES PLANNING TO TRAVEL OUT OF STATE OR TO FOREIGN DESTINATIONS MUST RECEIVE APPROVAL OF THEIR TRAVEL AUTHORIZATION FROM YOUR ENTIRE CHAIN OF COMMAND INCLUDING BOTH YOUR VICE-PRESIDENT'S OFFICE AND THE PRESIDENT'S PRIOR TO MAKING ANY TRAVEL ARANGEMENTS.     
CORONAVIRUS FACTS AND RESOURCES AS PROVIDED BY CCCCO                                 IMPORTANT!: PLEASE CALL AND VERIFY YOUR EVENT IS STILL BEING HELD AS PLANNED BEFORE TRAVELING

DRIVING CLEARANCE REQUIREMENTS:
  • VALID CALIFORNIA DRIVERS LICENSE
  • PROOF OF CURRENT LIABILITY INSURANCE 
MILEAGE REIMBURSEMENT POLICY

 TRAVEL REIMBURSEMENT:     
A TRAVEL REIMBURSEMENT FORM:
  • WILL BE EMAILED TO YOU ONCE YOUR TRAVEL AUTHORIZATION HAS BEEN SUCCESSFULLY PROCESSED.
  • WILL PROVIDE YOU WITH YOUR UNIQUE TRAVEL AUTHORIZATION NUMBER.
  • ACTS AS YOUR NOTIFICATION THAT YOUR TRAVEL MAY NOW BE BOOKED.   

CONCUR TRAINING VIDEO
CONCUR USER LOGIN

 TRAVEL RELATED FORMS:

TRAVEL LINKS:                  
  • AUTHORIZED SALINAS ENTERPRISE ADDRESS
  • LOCAL (SJC, SFO, MRY) AIRPORT PARKING RATES (A NON-REIMBURSEABLE EXPENSE)
  • MONTEREY AIRBUS PICK UP LOCATIONS, SCHEDULES, AND RATES