Forms and Related Information

• Academic Payroll Election Form
• Adjunct Faculty Addendum (for Faculty Assignment)
• Adjunct Faculty Agreement
• Adjunct Faculty Positions - Information for Applicants
• Agreement for Faculty Non-Credit Assignments
• Agreement for Faculty Not in Contract (NIC) Assignments
• Application for Classified Position
• Application for Professional Expert Position
• Automatic Deposit Authorization
• Certificated Personnel Information Form
• Change of Address Form
• Classification Review Benchmark
• Classification Review Committee Recommendation
• Classification Review Document (CRD)
• Classified Employee Request for Remote Work
• Classified Professional Growth Form
• CSEA Classification Review Appeal Form
• Certificated Personnel Information Form 
• Data Sheet for Adjunct Instructor
• Data Sheet for Board Member
• Data Sheet for Donated Adjunct Instructor
• Data Sheet for New Classified Employee
• Data Sheet for New Full-time Instructor
• Data Sheet for Non-Credit Instructor
• Data Sheet for Returning Adjunct Instructor
• Demographic Information
• Donated Adjunct Paperwork (Instructions)
• Employing Professional Experts
• Employing Short Term Non-Academic Employees
• Employing Student Workers
• Employing Substitute Non-Academic Employees
• Faculty Flex Activities Form
• Faculty Minimum Qualifications (Masters Required)
• Faculty Minimum Qualifications (Non Masters)
• Final Payroll Warrant
• Managers Evaluation Packet
• Member Reciprocal Self-Certification Form
• Minimum Qualifications Equivalency Process
• Minimum Qualifications for Non-Credit Disciplines
• New Classified Employee Paperwork (Instructions)
• New Full-time Instructor Paperwork (Instructions)
• Non-Credit Instructor Paperwork (Instructions)
• Non-Master's Minimum Qualifications
• Notice of Personnel Action
• OSCAR Part-time Faculty Participation Form
• Parking Permit - Staff/Faculty (lost/replacement)
• Permissive Election Form
• Physician Designation
• Professional Expert Employment Conditions
• Professional Expert Employment Notice
• Professional Expert Paperwork (Instructions)
• Request for Approval of College Courses (HCFA only)
• Request to Hire Professional Expert
• Request to Hire Short-Term Employee
• Retirement Questionnaire
• Short-Term Employee Employment Notice
• Short-Term/Substitute Paperwork (Instructions)
• Special Project Agreement
• Standards of Employment/Service Agreements
• Statement Concerning Your Employment in a Job Not Covered by Social Security
• Student Employee Personal Information
• Student Worker Employment Notice
• Student Worker Paperwork (Instructions)
• Substitute Employment Notice
• Tuition Waiver Application - Confidential Employees
• Tuition Waiver Application - CSEA and L-39 Employees
• Tuition Waiver Application (dependent)
• Verification/Transfer of Accumulated Sick Leave
• Volunteer Agreement
• Volunteer Paperwork (Instructions)
• Warrant(s) Recipient Designation/Emergency Contact Information
• Work Plan Template

Currently under construction

Number	Form Title
HR-01	Request to Hire Short-Term Employee
HR-02	Short-Term Employee Employment Notice
HR-03	Notice of Personnel Action
HR-05	Agreement for Faculty Not-in-Contract Assignments
HR-06	Student Worker Employment Notice
HR-08	Substitute Employee Employment Notice
HR-09	TB Skin Test Authorization
HR-10	Faculty Minimum Qualifications (Masters Required)
HR-11	Faculty Minimum Qualifications (Non Masters)
HR-12	Request to Hire Professional Expert
HR-13	Professional Expert Employment Notice
HR-14	Adjunct Faculty Agreement
HR-15	Adjunct Faculty Addendum
HR-16	Standards of Employment/Service Agreement
HR-17	Warrant(s) Recipient Designation
HR-18	Professional Expert Employment Conditions
HR-19	Retirement Questionnaire
HR-20	WC: Pre-Designation of Personal Physician
HR-21	Volunteer Agreement
HR-23	Short-Term/Substitute Employment Conditions
HR-24X	Certificated Personnel Information Form
HR-25X	Automatic Deposit Authorization
HR-26	Special Project Agreement
HR-27	Agreement for Faculty Non-Credit Assignments
HR-28	Data Sheet for Adjunct Instructor
HR-29	Data Sheet for Returning Adjunct Instructor
HR-31	Data Sheet for New Classified Employee
HR-32	Minimum Qualifications For Non-Credit Disciplines
HR-33	Data Sheet for New Full-Time Academic Employee
HR-34	Data Sheet for Donated Adjunct Instructor
HR-35	Application for Professional Expert Position
HR-36	Demographic Information (Confidential)
HR-37	Faculty Flex Activities Form
HR-38	Tuition Waiver Application – Confidential Employees
HR-39	Tuition Waiver Application – CSEA Employees
HR-40	Request for Approval of College Courses
HR-41	Application for Classified Positions
HR-43	Data Sheet for Non-Credit Instructor
HR-45	Classified Professional Growth Form
HR-50	Change of Address
HR-51	Student Employee Personal Information

• Address Change Form
• How to change/correct name on Social Security card
• I-9 Employment Eligibility Verification
• Request for Time Off
• Payroll Forms
• W-4 Form

Request to Hire Forms

• Short Term, Non-Continuous Staff Cheat Sheet
• Request to Hire Professional Expert
• Request to Hire Short-Term Employee
• Request to Hire Substitute Employee/Substitute Employment Notice

Hiring Packets - download and open from saved location, not through a browser

• Classified Employee Hiring Documents
• Academic Employee and Full-Time Faculty Hiring Documents
• Part-Time (Adjunct) Faculty Hiring Documents
• Returning Adjunct Faculty Hiring Documents
• Non-Credit Instructor Hiring Documents
• Donated Adjunct Hiring Documents
• Professional Expert Hiring Documents
• Volunteer Hiring Documents
• Short-Term/Substitute Employee Hiring Documents
• Student Worker Hiring Documents

NEW! TB and Live Scan Forms - to be picked up in HR

• BP and AP 3720 - Computer, Electronic Communication and Network Use
• Employment Eligibility Verification
• Workers' Compensation Basics  (see:https://www.hartnell.edu/hr/benefits/workers-compensation-reporting-process-and-forms.html)
• Drug Free Workplace Brochure
• New Health Insurance Marketplace Coverage
• Federal Family Medical Leave Act
• What You Need to Know About Your CalPERS
• Welcome to CalSTRS
• CalSTRS - Postretirement Earnings Information
• ES 0372 CalSTRS Retirement System Election

Faculty

• Part-time Faculty Evaluation Coversheet
• Full-time Faculty Evaluation Coversheet
• Worksite Observations Evaluation Form: Teaching
• Worksite Observations Evaluation Form: Coaching
• Worksite Observations Evaluation Form: Counseling
• Worksite Observations Evaluation Form: Librarian
• Worksite Observations Evaluation Form: Instructional Specialist
• Worksite Observation Process for Distance Education
• Student Appraisal Form: Instructor
• Student Appraisal Form: Instructor/Course Evaluation (Distance Education)
• Student Appraisal Form: Coach Evaluation
• Student Appraisal Form: Counseling
• Student Appraisal Form: Athletic Trainer Evaluation
• Student Appraisal Form: Library Orientation or Library Instruction Evaluation
• Student Appraisal Form: Reference Librarian
• Faculty Professional Growth Report
• College Related Activities Report
• Self-Appraisal Guidelines Professional Goals Report
• Faculty Evaluation Documentation Form

 Classified

• Evaluation form (CSEA only)
• Evaluation form (Confidentials only)
• Evaluation form (L-39 only)

Managers

• Managers Evaluation Packet

Student Workers

• Student Worker Performance Evaluation Form

• Information for Part-Time Faculty Applicants
• Part-Time Faculty Request for Reemployment Notice
• OSCAR Part-Time Faculty Participation Form
• Part-Time Faculty Availability Academic Year
• Part-Time Faculty Availability Summer

• Exhibit B - Statement of Grievance
• Exhibit C.1a - Faculty Professional Growth Report
• Exhibit E - Application for Additional Faculty Service Area
• Leave Request (HCFA only)
• Faculty Availability Summer

• Classification Review Documentation (CRD)
• Dependent Fee Waiver Application
• Voluntary Move
• Work Plan Template
• Out-of-Classification Request (CSEA)
• Request for Remote Work
• Request for Unpaid Leave of Absence

Classification/Compensation 

• Timeline
• Instructions
• Classification/Compensation Position Description Questionnaire (PDQ)
• Manager Review Form

• Student Worker Application
• Student Employment Authorization 
  • Federal Work Study/CalWORKs
• How to apply for FWS
• Student Employee Responsibilities Handout
• 2026-2027 Employing FWS Student Workers Handbook
• FWS Position Announcement
• Hourly Position Announcement
• Employing Student Workers
• Student Worker Employment Notice 

• Annual Notice of Equal Employment Opportunity
• Equal Employment Opportunity Plan - May 2019
• BP and AP 7120 Recruitment and Hiring
• BP and AP 3410 Nondiscrimination
• BP and AP 3420 Equal Employment Opportunity
• BP and AP 3430 Prohibition of Harassment
• AP 3435 Discrimination and Harassment Investigations
• BP and AP 3720 - Computer, Electronic Communication and Network Use
• Teleworker Program: Handbook, Agreement & Review Form
• California Pregnancy Disability Rights (rev, 04/2016)
• Federal Family Medical Leave Act
• Health Insurance Marketplace Coverage
• Workers' Compensation Basics  (see:https://www.hartnell.edu/hr/benefits/workers-compensation-reporting-process-and-forms.html)
• Join CalSTRS or CalPERS Retirement   (see:https://www.hartnell.edu/hr/benefits/employee-retirement-programs.html)
• Welcome to CalSTRS
• CalPERS - Benefits Guide
• CalSTRS - Postretirement Earnings Information

• Employee Leave of Absence
• Request for Ergonomic Evaluation
• Request for Reasonable Accommodations
• Classified Request for Unpaid Leave of Absence