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Institutional Resources Council Archive

2025-2026 INSTITUTIONAL RESOURCES COUNCIL AGENDAS AND MINUTES

2025-2026 INSTITUTIONAL RESOURCES COUNCIL AGENDAS AND MINUTES
DATE/TIME/LOCATION AGENDAS MINUTES DOCUMENTS
June 5, 2026, 9 am-11 am, E-112
(Meeting ID: 839 7053 7054)		 Encore  

1. 2026-27 Tentative Budget
May 1, 2026, 9 am- 11am, E-112
(Meeting ID: 839 7053 7054)		 5/1/26  

1. Unapproved Meeting Minutes April 3, 2026
2. Governance Council Org. Chart
3. Revised & Approved PPA calendar
April 3, 2026, 9 am-11 am, E-112
(Meeting ID: 839 7053 7054)		 4/3/26  

1. Unapproved Meeting Minutes February 6, 2026
2. Draft OM Desk Procedures
3. SOP Framework
4. PPA Calendar
 
February 6, 2026, 9 am-11 am, E-112/Zoom 
(Meeting ID: 839 7053 7054)		 2/6/26  

1. One-time Resource Requests 25-26      (detailed)
2. PPA and Resource Requests Summary -  FY25-26
December 5, 2025, 9 am-11 am, E-112 / Zoom (Meeting ID: 839 7053 7054) 12/5/25 12/5/25

1.  Board Policies 6000s—Vote/Second Read
    a. New with League language 
    b. BPs no change 
    c. APs no change
    d. BPs with change 
    e. APs with change 
     f. BP/AP-Public Safety
November 7, 2025, 9 am-11 am, E-112 / Zoom (Meeting ID: 839 7053 7054 11/7/25 11/7/25

1. Unapproved Mtg. Minutes for October 3, 2025
2. Board Policies—First Read
    a. BP/AP-Public Safety
    b. BPs 6000s
    c. APs 6000s
    d. League Language for 6100, 6550,         6700, 6740, 6750, 6900
3. Safety Committee Recommendations
4. Accreditation
October 3, 2025, 9 am-11 am, E-112 / Zoom (Meeting ID: 839 7053 7054 10/3/25 10/3/25 1. Unapproved Mtg. Minutes for September 5, 2025
2. New Member Fiscal Orientation
A1.  CA Community College Funding Overview 
A2. Hartnell College Fiscal Fundamentals
A3. Hartnell-FT Faculty Obligation Number
A4.  Hartnell-50 Percent Law
A5.  2025-26 Final Budget 
A6.  Glossary of Finance Terms 
September 5, 2025, 9 am-11 am, E-112 / Zoom (Meeting ID: 839 7053 7054 9/5/2025 9/5/25 1. Unapproved Mtg. Minutes for May 2, 2025
2. Budget Presentation
3. Space Request 
4. PPA Overview:
  1. PPA Calendar 2025-26
  2. Standardized Administrative PPA
  3. Standardized Instructional PPA
  4. Standardized PPA Overview and Alignment
  5. Standardized Services Area PPA Questions

2024-2025 INSTITUTIONAL RESOURCES COUNCIL AGENDAS AND MINUTES

2024-2025 INSTITUTIONAL RESOURCES COUNCIL AGENDAS AND MINUTES
DATE/TIME/LOCATION AGENDAS MINUTES DOCUMENTS
September 6, 2024, 9am-11am, E-112, Zoom
Meeting ID: 839 7053 7054

 9/6/24 9/6/24 Unapproved Meeting Minutes for May 3, 2024.
FY 2024-25 Final Budget Presentation
October 4, 2024, 9am-11am, E-112, Zoom
Meeting ID: 839 7053 7054		 10/4/24 10/4/24 Unapproved Meeting Minutes for Sep.6, 2024
BP's to Review (required)
BP's to Review and Update
Approved Funding Rubric (Clean Copy)
Draft- Rubric for Manager/Classified Professionl (read-1)
Draft-Rehire Rubric for Full-Time Faculty (read-1)
Facilities Update:

       Space Request 1
       Space Request 2
       Space Request 3
November 1, 2024 9am-11am, E-112, Zoom
Meeting ID: 839 7053 7054

 11/1/24 N/A *A-Sychronous- Google Form Rehire Rubric voting
December 6, 2024 9am-11am, E-112, Zoom
Meeting ID: 839 7053 7054

 12/6/24 12/6/24 Unapproved Meeting Minutes for October 4, 2024
*No Meeting Minutes for November 1, 2024
Rehire Rubric Voting Responses
February 7, 2025 9am-11am, E-112, Zoom
Meeting ID: 839 7053 7054		 2/7/25 2/7/25 Unapproved Meeting Minutes for December 6, 2024
FY 2024-25 Funding Summary
FY 2024-25 Resource Request Process One-Time Funded Items
BPs for review
March 7, 2025 9am-11am, E-112, Zoom
Meeting ID: 839 7053 7054		 3/7/25  

Unapproved Meeting Minutes for February 7, 2025
Facilities Master Plan Presentation
PPA Calendar 2025-26
Manager Classified Rehire Guided Discussion Points
State and Federal Funding Update
April 4, 2025 9am-11 am, E-112, Zoom
Meeting ID: 839 7053 7054		 4/4/25   Unapproved Meeting Minutes for March 7, 2025
PPA Calendar 2025-26
Budget 101: Base Terminology
May 2, 2025 9am-11 am, E-112, Zoom
Meeting ID: 839 7053 7054		 5/2/25   Unapproved Meeting Minutes for April 4, 2025
PPT Governance Survey Overall Results
PPT Governance Survey Results
Space Request (College Readiness)
Space Request (SVAEC)
Space Request (CTE-Dean)
Space Request (Bldg B-College Pathways)
Space Request (Bldg C-Com. Prof. & Speech)
June 2, 2025 9am-10am, E-112 / Zoom (Meeting ID: 895 9789 4090) Optional 6/2/2025   1. FY 25-26 Tentative Budget & May Revise Update PPT

2023-2024 INSTITUTIONAL RESOURCES COUNCIL AGENDAS AND MINUTES

2023-2024 INSTITUTIONAL RESOURCES COUNCIL AGENDAS AND MINUTES
DATE/TIME/LOCATION AGENDAS MINUTES DOCUMENTS
September 1, 2023, 9am-11am, E-112, Zoom (Meeting ID: 886 5027 1397)

 9/1/23 9/1/23 1. Hartnell College District Participatory Governance Charter 2023
2. Previous Administrative Services Handbook
3. New Rubrics 
4. Robert's Rules of Order-The Basics
October 6. 2023, 9am-11am, E-112, Zoom
(Meeting ID: 839 7053 7054)		 10/6/23 10/6/23 1. Sept.1, 2023 Meeting Minutes-Unapproved
2. Glossary of Finance Terms
3. 23-24 Budget & Fiscal Calendar
4. PPA Budget Timeline 23-24
5. IRC Handbook Draft
November 3, 2023 9am-11am, E-112, Zoom
(Meeting ID: 839 7053 7054)

 11/3/23 11/3/2023

1. October 6, 2023 Meeting Minutes- Unapproved
2. Rubric
3. Handbook template from Lucy and email 
4. Email from Lucy regarding next steps
5. Fiscal Fundamentals 
6. Annual Financial Budget Report
December 1, 2023 9am-11am, E-112, Zoom
(Meeting ID: 839 7053 7054)

 12/1/23 12/1/23

1. November 3, 2023 Meeting Minutes-Unapproved
2. Administrative Services Consolidated Prioritized Requested Resources FY 23-24
3. Member Terms and Sub-Committees
4. 2023-24 Final Budget for Adoption Presentation
5. 2023-24 Budget Book-Final
February 2, 2024 9am-11am, E-112, Zoom
(Meeting ID: 839 7053 7054)		 2/2/24 2/24/23 1. December 1, 2023 Meeting Minutes-Unapproved
2. Emergency Training Dates
3. Operations Memorandums List-Tentative
4. Recommendation for Space Request from FSC
5. PPOA Rubric
March 1, 2024 9am-11am, E-112, Zoom
(Meeting ID: 839 7053 7054		 3/1/24  

1. February 1, 2024 Meeting Mints-Unapproved
2. Operations Memorandum-Desk Procedures
3. Food Service Pricing Increase ppt.
4. Budget Update ppt.

 
April 5, 2024 9am-11 am, E-112, Zoom
(Meeting ID: 839 7053 7054)		 4/5/24  

1. March 1, 2024 Meeting Minutes
2. Operations Memoradum Desk Procedures
3. PPA Calendar-Timeline for FY 24-25
4. Workplace Violence Prevention Plan (WVPP)
May 3, 2024 9am-11 am, E-112, Zoom
(Meeting ID: 839 7053 7054		 5/3/24   1. April 5, 2024 Unapproved Meeting Minutes
2. PPA Calendar
3. OM Space Allocation 
4. Rubric for Management and Classified
5. Budget Update: 
     LAO 2024-25 Overview
     LAO 2024-25 Budget
     LAO 2024-25 Deficit Update
June 3, 2024 9am-10am, E112, Zoom 
(Meeting ID: 854 0199 5247) Encore		 6/3/24   1. FY 2024-25 Tentative Budget & May Revise Update PPT.